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Project Assistant

Remote

Are you highly motivated, hard-working, and seeking to join a growth-focused environmental consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex.

Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing environmental consulting and engineering firms in the US. We take pride in keeping our clients happy and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.

 

What You'll Do:

Tracking, Planning, and Recordkeeping:

· Create, track, and regularly update a cloud-based calendar scheduling routine maintenance, repairs, and emergency response tasks for nearly 100 wastewater lift stations in 7 states in accordance with contract schedules.

· Track and record truck and specialized equipment use, and coordinate vehicle and equipment maintenance, PPE procurement, and capital requests.

· Maintain accurate and organized project and ARTEMIS (proprietary GIS database) records documenting ongoing inspection and maintenance.

Communication and Coordination:

· Communicate daily with field teams and managers to keep updated on problems, concerns, issues, surprises, and changes.

· Coordinate vehicle and equipment maintenance, PPE procurement, and capital requests.

· Solicit subcontractor and vendor bids/quotes.

· Coordinate and schedule emergency response requests to ensure quick, effective solutions to urgent issues.

Reporting:

· Review all field documentation (a) for compliance, (b) for completion report, and (c) to identify and flag additional work needed and any variance to contract scope of work.

· Use field notes, photos, and submittals to draft concise work-completion reports focusing on before-and-after photo documentation to verify complete execution and compliance with the scope of work.

· Review, edit, and format work-performed reports using a combination of Canvas, ARTEMIS, Word, PDF, and Excel (concise reports focusing on documenting conformation with scope of work including relevant photos). Report formatting including TOC, figures, tables, photos, headers, and compilation of attachments.

· Prepare/format photo logs.

· Identify, propose, and implement reporting improvements with focus on efficiency, clarity, and contract compliance.

· Support proposal formatting, bid compilation, and project logistics.

· Handle additional tasks as assigned by the project manager.

· Occasional on-call duties. 

Why you'll love working with us:

· Dynamic and collaborative virtual office environment where everyone’s contributions are valued.

· Team collaboration and support.

· Company-subsidized medical, dental, and vision insurance plans.

· Company-paid life, short- and long-term disability.

· 401k match, tuition assistance, and more.

· Cross training and the ability to work on a variety of projects.

· Working with the best and brightest in the industry.

· 1,500+ employee national firm with 50+ locations across the US.

What we're looking for:

· 2+ years' experience in a professional services environment.

· Minimum of GED or high school diploma, college degree highly preferred.

· Strong experience and highly efficient using and formatting Word, Excel, and Adobe Acrobat.

· Strong people skills for effective communication over the phone and via texts, instant messaging, and email.

· Exceptional attention to detail.

· Excellent organizational skills needed to track, record, and electronically file a large amount of data, reports, photos, and billing records.

· Proactive thinking person with good initiative/self-motivated.

· Experience with business communication.

· Working understanding/history supporting construction and service contracts.

 

Expected Pay Range

$25 - $28 USD

Apex Companies, LLC is an Affirmative Action/Equal Opportunity Employer.

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

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