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Administrative Assistant

Seattle, WA

Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex!

Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.

Apex is seeking an Administrative Assistant to be based in Seattle, WA. 

Your Responsibilities as an Office Administrator:

  • Serve as the first point of contact by answering phones, directing calls, and logging inquiries and leads. 
  • Support scheduling and coordination of services, meetings, freight deliveries, rental returns, and office events. 
  • Oversee daily office operations, including organizing mail, managing deliveries, and restocking supplies. 
  • Assist in documentation of time, billing, expenses, travel associated with project for self and for in the field consultants.  
  • Conduct routine checks to ensure a clean, safe, and organized workspace across the office, kitchen, and warehouse areas as applicable. 
  • Maintain accurate records of equipment, vehicle logs, employee certifications, and appointments. 
  • Provide administrative support to project managers and leadership teams, ensuring smooth workflow and communication. 
  • Update and support the back-end operations and systems as determined by your direct supervisor. 
  • Support other initiatives, including business transition tasks, as needed. 
  • Assist with the onboarding of new employees and support HR-related administrative functions as needed. 

What we're looking for:

  • High school diploma or equivalent (Associate’s degree preferred). 
  • 2+ years of office administration experience in a professional setting. 
  • Strong understanding of standard office procedures and practices. 
  • Experience with multi-line phone systems, data entry, and document handling. 
  • High level of attention to detail and organizational skills. 
  • Clear and professional written and verbal communication abilities. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
  • Ability to manage multiple tasks and priorities efficiently. 
  • Reliable attendance and a consistent record of professionalism. 

 

Why you'll love working for us:

  • Company-subsidized medical and dental.
  • Company-paid life, short, and long-term disability.
  • 401k match, tuition assistance, and more.
  • Cross-training and the ability to work on a variety of projects.
  • Performance-based bonuses or other incentives.
  • Working with the best and brightest in the industry.
  • 1,700+ employee national firm with 50+ locations across the US.

 

Apex Job Title: PBS Administrative Support

Req ID: 10715

Hourly Expected Pay Range

$26.44 - $30.53 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

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