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VP, Business Systems & AI Transformation

Remote, United States

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

The Mission: AI-Driven Transformation

We are reimagining Business Systems as an AI-native function, embedding automation, intelligent workflows, and seamless system integrations into the core of Apollo’s operations. Inspired by industry leaders who have successfully leveraged AI for operational scale, our goal is to save every Apollo employee 10+ hours per week through AI-driven automation while building a seamless, scalable enterprise architecture.

As the VP of Business Systems & AI Transformation, you will be the architect of Apollo’s next-generation infrastructure, ensuring our core business processes, data systems, and enterprise applications are seamlessly integrated, AI-powered, and optimized for scale. This role reports directly to the CEO, giving you the opportunity to shape the company’s AI strategy at the highest level.

Key Responsibilities

  • AI-Driven Automation: Design and implement AI-native business systems that increase productivity, automate workflows, and drive efficiency across all departments.
  • Enterprise Architecture & Integrations: Architect a fully integrated, AI-powered business ecosystem, ensuring seamless connectivity between CRM, Data Warehouse, HRIS, CPQ/SKUs/Pricebook/Contract, Finance Planning, and more.
  • Process Optimization: Streamline critical business operations, eliminating inefficiencies and improving cross-functional execution.
  • AI Strategy & Execution: Identify opportunities for AI-powered transformation, embedding automation into day-to-day business processes.
  • Cross-Functional Alignment: Drive consensus across opinionated VPs and senior leadership to execute large-scale initiatives effectively.
  • Deep Technical Leadership: Be hands-on—dive deep into Salesforce, Workday, ERP systems, and write AI-driven prompts if needed.
  • Scalability & Compliance: Ensure Apollo’s systems scale efficiently, remain secure and compliant, and are future-proofed for long-term growth.

Key Outcomes & KPIs

✔ Apollo becomes AI-native—each employee saves 10+ hours per week through automation.

✔ Enterprise architecture is seamless, ensuring all key systems are fully integrated and optimized.

✔ Business processes are highly streamlined, reducing friction and manual overhead.

✔ Cross-functional leaders are aligned on AI-first execution, and you drive change with influence and strategy.

Who You Are (Key Competencies)

  • Founder’s Mindset: Scrappy, innovative, and resourceful—constantly pushing for first-principles solutions.
  • AI & Automation Visionary: You don’t just optimize systems—you reimagine how work gets done using AI.
  • Deeply Technical: You design enterprise architecture, dive into Salesforce/Workday/ERP, and even write AI-driven prompts when needed.
  • Strategic Influencer: You can align and drive consensus across senior leaders and highly opinionated stakeholders.
  • Business-Driven Technologist: You start with the "jobs to be done" and architect solutions that drive measurable impact.
  • High-EQ Leader: Strong-willed but emotionally intelligent, able to navigate cross-functional alignment at scale.

Experience & Qualifications

  • 10+ years leading Business Systems, IT, or Enterprise Architecture at a high-growth tech company.
  • Proven experience implementing AI-driven automation in business operations.
  • Expertise in Salesforce, Workday, CPQ, ERP, Finance/HR systems, and enterprise data architecture.
  • Track record of driving cross-functional transformation and aligning senior leadership on execution.
  • Hands-on technical ability—can dive into systems, automate workflows, and drive implementation.

Why Apollo?

  • Work directly with the CEO to shape Apollo’s AI transformation strategy.
  • Build from the ground up—this is an opportunity to create and execute a vision, not just optimize existing systems.
  • Massive impact & visibility—your work will directly affect every Apollo employee and how we operate as a business.
  • Fast-moving, high-ownership culture—we take extreme ownership, move with urgency, and embrace innovation.

 

Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

As a remote-first company, we invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.

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