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Project Manager

New York Studio

PROJECT MANAGER

APPARATUS is New York-based design studio that explores the relationship of lighting, furniture and objects in immersive environments, threading the historical and the cultural through a modern lens.

 

The APPARATUS Art Department is responsible for translating concepts into tangible, emotionally resonant content that supports an elevated presentation of the APPARATUS Brand. The Art Department is involved in the development and production of all creative assets including new product Campaigns, social and website content, product and sales collateral, and everything in between.

The Project Manager is responsible for the overall planning, execution, and completion of projects within the Art Department. This includes developing and managing timelines, resources, budgets, and deliverables; coordinating with internal and external stakeholders; and ensuring that projects are completed on time, within budget, and to the required quality standards.

 

RESPONSIBILITIES

  • Accountable for the successful management of all art department projects to ensure proper prioritization, planning, execution, delivery and quality.
  • Translate all project requirements into concrete action plans that both the Art Department and Concept team can execute against.
  • Demonstrate excellent follow up and ability to see task or projects through to completion.
  • Facilitate all requests from other departments, ensuring needs are met in a timely manner and with proper communication to stakeholders.
  • Assist team in gathering necessary assets including copy, photography, swatches and samples.
  • Support the build-out of project scopes and objectives.
  • Utilize project management tools to create project plans and manage day-to-day tasks.
  • Communicate updates, key dates, and action items on a daily and weekly basis.
  • Identify and anticipate potential risks/issues and develop contingency plans.
  • Facilitate meetings with collaborators and circulate actionable notes.
  • Track expenditures and ensure timely payment of vendors.
  • Ensure quality control and accuracy with final deliverables.

 

SKILLS AND QUALIFICATIONS

  • A highly motivated and results-oriented individual capable of creating and executing operational strategy.
  • Clear and concise verbal and written skills.
  • Ability to build rapport and solicit buy-in from a diverse group of individuals.
  • Expert level technology, organizational and tracking skills.
  • Demonstrate an excellent level of flexibility toward an evolving landscape; remain open to process and people changes.
  • Ability to organize and understand project requirements that may at times be ambiguous.
  • Able to steer a project to success through diplomacy, rationale and a clear point of view.
  • Excellent time-management skills, independent drive and the ability to work under pressure and deliver projects under tight deadlines.
  • Ability to respond professionally to critical feedback and proactive in seeking support and help when needed.
  • Bachelor’s Degree or equivalent.
  • 7+ years proven experience as a Project Manager of an internal Creative team or Creative agency; overseeing projects from concept through execution.
  • Experience working for in-house creative/design/production teams.
  • Exceptional organizational and project planning/management skills.
  • Proven ability in a high-paced environment that values consistency, efficiency and excellence.
  • Expert-level proficiency in Project Management software tools.
  • Experience working within Shopify.

 

WORK SCHEDULE

  • Full-time hours: Monday–Friday generally 10:00AM–6:00PM.
  • Longer hours and weekend availability as needed.
  • PERFORMANCE REVIEW AND CHECK-INS SCHEDULE
  • Weekly 1:1s.
  • Annual performance review.

Salary from $100,000

This is a full-time position with competitive compensation and benefits. We are an Equal Opportunity Employer. Position is based in our New York studio. Must be legally authorized to work in the U.S. without sponsorship.

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When you apply to a job on this site, the personal data contained in your application will be collected by APPARATUS LLC (“Controller”), which is located at 124 West 30th Street NY, NY 10001 and can be contacted by emailing info@apparatusstudio.com.

Controller’s data protection officer is Rebecca Daly, who can be contacted at rebecca.daly@apparatusstudio.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at rebecca.daly@apparatusstudio.com. 

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

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APPARATUS ("Company", "we" or "us") has issued this California Privacy Notice to describe how we handle Personal Information that we collect and process about job applicants who are residents of California (collectively referred to as "you") applying for a job at or working for APPARATUS.

We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with applicable law. This Notice sets out the Personal Information that we collect and process about you, the purposes of the processing and the rights that you have in connection with it. The California Consumer Privacy Act of 2018, including the California Privacy Rights Act of 2020 and any regulations promulgated thereunder (“CCPA”), provides California residents with specific rights regarding their Information. This Notice, which applies only to California residents, describes your rights under the CCPA, explains how you may exercise your rights, and provides an overview on the types of Personal Information we collect.

When appropriate we will provide a “just in time” notice or notice at collection to cover any additional processing activities not mentioned in this document.

If you have any comments or questions about this Notice, please contact us at hr@apparatusstudio.com

The CCPA defines “Personal Information” as information that identifies, relates to, describes, references, or is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Data that has been de-identified, anonymized, or aggregated, or that otherwise cannot reasonably be related back to a specific person, is not considered Personal Information.

When making an application for employment or engagement with Company, we may process Personal Information about you and your dependents, beneficiaries and other individuals whose Personal Information has been provided to us.

The types of Personal Information we may process include, but are not limited to:  

  • Identification data – such as your name, gender, photograph, date of birth, Staff Member IDs.
  • Contact details – such as home and business address, telephone/email addresses, emergency contact details.
  • Employment details – such as job title/position, office location, employment contract, performance and disciplinary records, grievance procedures, sickness/time-off records.
  • Background information – such as academic/professional qualifications, education, CV/résumé, criminal records data (for vetting purposes, where permissible and in accordance with applicable law).

 

We may also process Sensitive Personal Information relating to you. The CCPA’s definition of Sensitive Personal information includes social security, driver’s license, state ID, or passport number; racial or ethnic origin; union membership; biometric information; and personal information concerning health, or sexual orientation ("Sensitive Personal Information"). We do not sell Sensitive Personal Information collected under this Notice.

If you are applying for a role at Company, then we collect and use your Personal Information primarily for recruitment purposes – in particular, to determine your qualifications for employment or engagement as an independent contractor and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying our reference checks or background checks (where applicable) and to generally managing the hiring process and communicating with you about it.

If you are accepted for a role at Company, the information collected during the recruitment process may form part of your ongoing Staff Member record.

If you are not successful, we may still keep your application for internal reporting and to allow us to consider you for other suitable openings within Company in the future.