Office Administrator (Part-Time)

About us

Appnovation is a global, full-service digital partner that combines Strategy, Experience & Design, Engineering and Managed Services. We build digital solutions that deliver real impact today and serve as foundations for future growth.  Bold ambition. Practical action. Endless possibilities.

About the Role

As a member of the Global Operations team, the Office Administrator plays a key role in supporting the smooth and efficient day-to-day operations of the Toronto office. This position is responsible for overseeing all aspects of the office environment, ensuring it is welcoming, well-maintained, and conducive to productivity for both employees and visiting clients. The role also provides opportunities to support and contribute to broader Global Operations initiatives as needed.

This is a part-time, in-office role requiring availability every Tuesday, Wednesday, and Thursday.

Key Responsibilities:

• Maintain a high standard of organization, cleanliness, and overall aesthetics throughout the office
• Ensure office security by managing key FOBs, tracking access, and overseeing door access controls
• Monitor office inventory and proactively order supplies (e.g., Amazon, Costco, etc.)
• Manage and maintain relationships with office vendors and service providers
• Create, maintain, and update office-specific documentation (e.g., Operations Manual)
• Receive, process, and prepare incoming and outgoing mail and courier deliveriesManage the Health & Safety program, including potential First Aid certification
• Provide warm, professional hospitality and customer service to visitors and guests
• Collaborate with IT as needed, including assisting with equipment management and ensuring meeting room technology is functioning properly
• Coordinate catering requests, maintain snack and coffee supplies, and support company events
• Keep common areas organized, stocked, and presentable at all times
• Support miscellaneous operations-related tasks as required

What we are looking for

Must-Have:

• People-oriented collaborator with a strong interest in office management and operations
• Excellent communication skills with a flexible, positive, and proactive “can-do” attitude
• Creative problem solver with a genuine desire to support others
• Self-starter with strong organizational skills and the ability to multitask and prioritize effectively
• Quick learner who adapts easily to new systems, processes, and environments
• Able to work independently with minimal supervision
• Professional demeanor and comfort working with all levels of the organization
• Highly adaptable and resourceful, able to perform well in fast-paced, high-pressure environments while proactively identifying and executing value-added tasks during quieter periods
• Proficient in Google Workspace (Docs, Sheets, Slides, etc.)
• Minimum of 2 years of office administration experience in a professional setting

Nice-to-Have:

• Previous experience in a digital or marketing agency environment
• Experience successfully navigating high-pressure or fast-paced work environments

What Appnovation Offers 

• Challenging and rewarding work with real impact
• Direct Access to Cutting-Edge AI Platforms
• Diverse and Inclusive Culture 
• Growth opportunities for personal and professional development
• A collaborative and innovative work environment where your ideas are valued
• Exposure to exciting projects and high-profile clients
• Supportive work environment with access to company leaders