Job Application for Executive Assistant at Appspace

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About Appspace:

At Appspace, we’re passionate about creating better work experiences for people everywhere, and we’re looking for people that feel the same way. Our global office locations and flexible work culture help you work wherever and however you’re at your best. Plus, we take the time to help you enjoy your work, build lasting connections, and grow your role. Join the Appspace team and be a part of a culture that’s helping people everywhere love where they work.

Your Role as an Executive Assistant:

We are seeking a highly organized, proactive, and technology-savvy Executive Assistant to provide comprehensive administrative and operational support directly to our executive team, CEO and President.

This role is a critical force-multiplier, requiring exceptional judgment, integrity, and the ability to operate independently. The ideal candidate will anticipate needs, manage complex projects, and serve as a professional and confidential liaison between the CEO, the leadership team, investors, and external partners.

A Day in the Life of an Executive Assistant:

Executive and Calendar Management

Proactive Calendar Ownership: Manage the CEO's and President’s dynamic and complex calendars, prioritizing meetings to align with strategic business objectives and protecting focus time for high-leverage work.
Meeting Preparation: Prepare agendas, presentations, and briefing materials for all internal and external meetings (including Board meetings, investor updates, and client pitches).
Meeting Follow-Up: Track and follow up on key action items from executive and leadership meetings, ensuring accountability and timely execution across departments.

Communication & Gatekeeping

Inbox Triage: Manage and filter the CEO's and President’s email and communication channels (Slack, etc.), prioritizing time-sensitive requests and drafting responses on behalf of the executive.
Stakeholder Liaison: Act as the professional point of contact for internal teams, clients, investors, and board members, handling all communications with professionalism and discretion.
Confidentiality: Handle sensitive company information, including financial data, HR matters, and strategic plans, with the utmost discretion and integrity.

Travel, Events, and Operations

Complex Travel Logistics: Plan and coordinate domestic and international travel (flights, accommodations, ground transportation) with detailed, comprehensive itineraries, anticipating and resolving potential travel conflicts.
Expense Management: Prepare and submit detailed expense reports in a timely manner.
Event Coordination: Assist in planning and executing company-wide events, executive offsites, and client dinners.
Project Support: Lead or support special projects and research initiatives as assigned by the CEO or President, which may involve cross-functional coordination (e.g., assisting with M&A due diligence, compiling market research).

What You’ll Need:

Five years of experience directly supporting C-level or Senior Executive leaders, preferably within a global SaaS, Technology, or high-growth environment.
Exceptional written and verbal communication skills, including proven experience drafting high-quality internal and external communications.
Expert-level proficiency with digital tools: Google Workspace (or Microsoft Office Suite), Slack, Zoom, and familiarity with common SaaS tools (e.g., CRM like Salesforce/HubSpot, or Project Management tools).
Demonstrated ability to exercise strong judgment and make independent, proactive decisions in a fast-paced setting.
Meticulous organizational skills and keen attention to detail.
Proven ability to effectively manage logistics and support dynamic executive schedules across multiple global time zones.
Proven track record of maintaining strict confidentiality and discretion.
Preferred: Familiarity with reporting and/or light bookkeeping for a tech company
Preferred: Experience supporting a leader who works directly with the Board of Directors or investors.

The Perks of Working for Appspace:

For all our US based team members, we offer a variety of benefits from competitive salaries, medical, dental and vision coverage, disability coverage, employer paid life insurance, mental health resources, 401(k) plan and a fully paid parental leave program.

Additional perks include:

Generous PTO
Flexible work schedules
Remote work opportunities
Paid company holidays
Appspace Quiet Fridays (No non-essential internal meetings scheduled)
A casual dress work environment

Disclaimer:

Appspace is committed to equitable compensation practices and complies with all applicable local, state, and federal regulations. For jurisdictions that require pay scale disclosure, a general compensation range may be provided during the initial stages of the interview process. Final compensation will be based on multiple factors including experience, skills, certifications, and overall fit for the role.

If you are located in a jurisdiction with specific pay transparency requirements, we will be happy to discuss the relevant range during your application process.

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Executive Assistant

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