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Executive Assistant 

El Segundo, CA

About Us

At Arbor Energy & Resources Corporation ("Arbor Energy"), we’re creating technology to power our lives while protecting the planet that sustains them.  Our advanced power systems deliver clean, reliable baseload electricity with zero operating emissions—modular, fuel-flexible, and engineered for the realities of today’s energy demand. At the core is a supercritical CO₂ turbine with integrated carbon capture, designed to bring carbon-neutral power online quickly at meaningful scale. 

Our team includes aerospace engineers, combustion experts, and systems thinkers with a shared goal: to build technology worthy of the world we want to live in. While many of us began our journeys looking to the stars, we’re applying that expertise here at home to deliver dependable, emission-free baseload power and a future of lasting abundance.  

If you share our values and are drawn to rigorous work with lasting impact, we’d love to learn more about you. Come build what the future will run on.

Steward our planet: We build for tomorrow, ensuring every bolt we tighten and every hand we lend leaves our environment stronger than we found it.

Lead with Love: We champion the success of our people, partners, and planet, nurturing excellence through camaraderie and rigor.

Explore the Uncharted: We embrace the unknown with curiosity, using courage and discipline to transform uncertainty into opportunity.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO and broader executive team.  This person will play a critical role in ensuring operational excellence by supporting the leadership team’s complex calendars, communications, and strategic priorities across the growing fast-growing startup.  

Reporting to and closely partnering with the Chief of Staff, you’ll streamline operations and maintain alignment across the CEO, COO, CTO, and CCO. If you thrive in a fast-paced collaborative environment, and view organization as your core craft, then this opportunity is ideal for you!    

This role is remote with travel to HQ in El Segundo, CA up to 20%. Preference for those willing to work Pacific Time Zone.   

Responsibilities

Executive Calendar and Schedule Management 

  • Manage complex calendars for the C-Suite, including travel, participation in conferences, speaking engagements, and external events.
  • Lead end-to-end coordination of meetings, offsites, board-related activity, and high-impact engagements, including travel. 
  • Anticipate needs and proactively prioritize meetings by impact to remove friction and protect executives’ time. 
  • Ensure executives are well informed of responsibilities and prepared for meetings with briefings, clear agendas, and materials.
  • Track action items and follow-up requests (meetings, materials, deliverables).  

Communications and Relationship Management  

  • Manage the CEO’s high-volume inbox, flagging priority communications, and drafting responses when appropriate.
  • Serve as a gatekeeper for incoming requests and communications.
  • Track high-value relationships, proactively following up on outstanding deliverables, ensuring timely, accurate responses to key conversations or commitments.
  • Maintain CRM contact lists, promptly adding new contacts and information to ensure data integrity.  

Operations and Cross-Functional Support 

  • Support day-to-day operational needs of the executive team, helping ensure smooth internal communications and coordinated commitments. 
  • Collaborate with colleagues to maintain internal records, executive alignment, and accountability.
  • Provide ad hoc assistance with key events, materials, programs, and strategic projects.  

Requirements

  • Bachelor's degree in business  and/or relevant experience.
  • 3+ years of experience supporting senior executives, ideally in a startup or high-growth environment.
  • Strong written and verbal communication skills.
  • Exceptional organizational skills, attention to detail, and follow-through.
  • Proven ability to manage complex calendars and competing priorities in a fast-evolving environment. 
  • Ability to anticipate needs and solve problems with a high level of discretion. 
  • Comfortable collaborating across multiple stakeholders simultaneously.  
  • Self-motivated and team oriented.  
  • Highly skilled in enterprise tools (ex. Slack, Microsoft Suite, etc.) 
  • Curious and proactive about learning and adopting new technologies (including AI-enabled tools) to drive efficiency, improve decision-making, and scale executive impact.  

Preferred Qualifications

  • Experience in, and comfort with, regularly exercising independent judgment on matters of significance.
  • Proven ability to manage operational needs across multiple senior executives at once.  
  • Strong knowledge of relationship management/CRM tools.  
  • Experience using Airtable 

Compensation & Benefits

  • Pre-IPO stock options
  • Medical, dental, and vision insurance (Arbor covers 90% for employees)
  • Basic life insurance fully covered
  • Health savings account (HSA) with matching
  • Flexible savings account (FSA)
  • Unlimited PTO  
  • 12+ company holidays, including Earth Day!  
  • 401(k)
  • Commuter benefits
  • Annual learning and development stipend
  • And more!

Base Pay: $80,000 - $90,000 USD/year. The salary is subject to the applicant's skills, qualifications, experience, and geographic location.

Our Commitment

Arbor Energy is proud to be an equal opportunity employer. We evaluate qualified applicants without regard to race, religion, national origin, gender identity or expression, sexual orientation, age, marital or veteran status, disability, or any other protected characteristic under applicable law. Solving global energy challenges requires a wide range of perspectives and experiences, and we are committed to building a team that reflects the world we serve.

Our hiring process is designed to be accessible, fair, and focused on the work that matters most for this role. Reasonable accommodations are available throughout the hiring process and employment—please let us know if you need one.

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