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Executive Assistant

Remote

About Archive Health:

At Archive Health, we’re redefining healthcare by seamlessly integrating behavioral and physical health into a personalized, whole-person experience. Through direct partnerships with employers, we make it easy for employees to access the care they need — when they need it. By aligning individuals with the right providers and embedding care into the workplace, we’re driving better outcomes and healthier communities. We’re growing fast and building something meaningful — and we need smart, agile, and driven people to help us get there.

About Archive Health
At Archive Health, we’re redefining healthcare by seamlessly integrating behavioral and physical health into a personalized, whole-person experience. Through direct partnerships with employers, we make it easy for employees to access the care they need — when they need it. By aligning individuals with the right providers and embedding care into the workplace, we’re driving better outcomes and healthier communities. We’re growing fast and building something meaningful — and we need smart, agile, and driven people to help us get there.

The Role

Archive is seeking a dynamic, experienced, Executive Assistant who will report directly to the CEO and collaborate closely with the executive team and across the organization. This is a role for someone who thrives in a fast-paced environment, is eager to grow, and brings strong communication, writing, and organizational skills to the table. The Executive Assistant will be the central link between executives and the broader team, managing calendars, handling multi-platform communications, drafting emails in the CEO’s voice, and supporting projects with confidence and poise. This is an ideal fit for someone with 3–5 years of experience as an EA who wants to deepen their impact and grow their career in a mission-driven organization.

What You’ll Do:

  • Organize calendars across time zones, schedule appointments, meetings, and travel for executive and management team members, while keeping priorities and focus time in check.
  • Write and distribute professional emails, memos, and forms—often on behalf of the CEO. Must be capable of writing in another person’s voice with attention to tone and nuance.
  • Manage incoming and outgoing digital and physical mail, monitor multiple inboxes (Gmail, Slack, etc.), and ensure timely follow-ups.
  • Maintain organized records using Google Drive and Notion, while spinning up new systems as the company scales.
  • Handle logistics of IT onboarding, order and ship laptops, provision accounts, and offer first-day tech setup support.
  • Track and submit receipts and invoices to the Finance team in a timely manner. Assist in preparing recurring and ad-hoc reports.
  • Jump into new projects as needed—whether conducting online research, supporting off-site planning, or helping team leads gather data.

Who You Are:

  • Bachelor’s degree in Arts, Humanities, Business or related field.
  • 3–5+ years of Executive Assistant experience supporting senior leadership, ideally in fast-paced or start-up environments.
  • Ideally based in Pacific or Mountain Time, with some evening availability if needed (not a deal breaker).
  • Excellent communicator—both verbal and written—with strong interpersonal skills and the ability to write with clarity, professionalism, and adaptability.
  • Enjoys writing and is eager to grow and develop their style
  • Proactive and flexible, excited to learn new systems and jump into evolving needs
  • Known for being reliable and never letting things slip through the cracks.
  • Tech-savvy and a quick learner - company policies, processes, and methodologies. 
  • Picks up on cues, asks questions and is receptive to feedback.
  • Bonus if you have experience with Google Suite, Slack, Zapier, various HRIS systems.
  • Calm under pressure, highly organized, and juggles multiple priorities with ease.
  • Professional and polished, able to engage confidently with a wide range of stakeholders.
  • Exercises discretion and maintains confidentiality in all tasks and interactions.

Why Archive Health:

  • 100% remote and flexible work environment.
  • Mission-driven team with a passion for improving access to quality care.
  • Fantastic opportunity to work in a disruptive ground-breaking industry.
  • Work directly with the executive team while shaping a new role.
  • Great benefits, and more!

More About Archive
Working with a range of healthcare providers, such as nurse practitioners, doctors, psychotherapists and nutritionists, Archive operates onsite healthcare clinics across America and Mexico. Our vision is to create beautiful healthcare spaces, run by compassionate, insightful professionals dedicated to helping people flourish mentally and physically. For more information, check out our website at archivehealth.com and archivetherapy.com or our LinkedIn page.

USA Pay Range

$55,000 - $60,000 USD

Why Archive Health:

  • 100% remote and flexible work environment.
  • Mission-driven team with a passion for improving access to quality care.
  • Fantastic opportunity to work in a disruptive ground-breaking industry.
  • Work directly with the executive team while shaping a new role.
  • Great benefits, and more!

More About Archive

Working with a range of healthcare providers, such as nurse practitioners, doctors, psychotherapists and nutritionists, Archive operates onsite healthcare clinics across America and Mexico. Our vision is to create beautiful healthcare spaces, run by compassionate, insightful professionals dedicated to helping people flourish mentally and physically. For more information, check out our website at archivehealth.com and archivetherapy.com or our LinkedIn page.

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