Project Coordinator, Film & Digital Media

The Arizona Commerce Authority (ACA) is the state's leading economic development organization with a streamlined mission to grow and strengthen Arizona’s economy.

The ACA uses a three-pronged approach to advance the overall economy: recruit, grow, create – recruit out-of-state companies to expand their operations in Arizona; work with existing companies to grow their business in Arizona and beyond; and partner with entrepreneurs and companies large and small to create new jobs and businesses in targeted industries.

ABOUT THE ROLE:

The Film & Digital Media Project Coordinator is primarily responsible for the oversight and coordination of a variety of high impact projects that play a key part in the Arizona Film & Digital Media Office continuing growth and expansion. This individual will work closely and collaboratively with stakeholders to plan, support, and organize projects within a broad framework of general policy, which requires creativity and resourcefulness to accomplish goals and objectives of the ACA.

PRIMARY RESPONSIBILITIES:

• Serve as first point of contact for inbound inquiries to the Film & Digital Media Program (FDMP) relating to project assistance.
• Responsible for registration of all incoming projects into the FDMP’s databases (e.g., Salesforce, Reel Scout).
• Generate required weekly activity reports (e.g., Board of Directors report) for the FDMP.
• Disseminate information to leadership team for detailed decision points and project timelines.
• Assist the Director with recruitment of college students into the Film Ready Crew Program.
• Participate in the identification of and secure film locations in the public and private sector; coordinate film permitting within the state and support all administrative duties.
• Maintain the Arizona Film Location Photo Library in a format consistent with industry standards.
• Maintain programmatic resources, assist on document creation for events and initiatives.
• May participate and support the coordination of film industry events and/or trade shows as needed, e.g., AZ Tech Week.
• Serve as a resource to the team, gathering information, solving problems, and communicating with the project team, marketing and finance departments, vendors, other internal and external partners.
• Build and maintain positive working relationships with co-workers and the public using principles of good customer service.
• Independently perform special projects that require a combination of administrative, creative, and communication skills.
• Other duties as assigned.

COMPETENCY, EDUCATIONAL & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in business, marketing, film production, or a related field, or equivalent experience.
• Minimum of two (2) years of experience in administration or project/program coordination.
• Knowledge of office administration, project support, event coordination, and database systems.
• Excellent communication skills and a collaborative team approach.
• Ability to manage multiple projects independently in dynamic environments.
• Highly organized, self-directed, with effective problem-solving and decision-making skills.
• Proficient in MS Office Suite, industry-related software, and web technologies.
• Flexibility to work outside standard business hours for external events.

HIGHLY PREFERRED SKILLS, ABILITIES & QUALIFICATIONS:

• Familiarity with film production, technical theater, and/or digital media production.
• Innovative and open to unconventional and creative tasks.
• A self-starter interested in contributing to a dynamic program.
• Strong client service skills and ability to work with diverse teams and cultures.
• Attention to detail with a focus on accuracy and completeness.
• Enjoys interacting with people and working on group projects.
• Adaptable and flexible, capable of handling frequent shifts in direction.
• Achievement-oriented and willing to take on challenges.