(536) Executive Assistant Support

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future. 

Position Description: 

Serve as the administrative point of contact to support the CL&S directors as well as government staff personnel in a SCIF. Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filling system, and track action items in the suspense portal (CATMS). Provide correspondence staffing support to action officers (A)) for all required correspondence actions, (e.g., formal letters, memorandums, read-ahead briefing meeting packages, reports and travel/training personnel documents). Route materials to appropriate offices and manage incoming and outgoing correspondence, mail and other materials for the office.

Ensure the leadership's daily calendar operations are accomplished in a timely, professional responsive manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters. Provide in-depth advisory services concerning military and civilian hum capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards, and evaluations. Assist with the administrative on-boarding of incoming personnel to include security awareness and protocols, computer support/connectivity, ensuring relevant staff office trining, etc. Prepare and/or oversee travel arrangements for up to ten staff personnel and assist with developing travel reports and travel vouchers upon completion of travel.

Travel frequency is dependent upon mission requirements. Conduct inventory, orders supplies, and accepts deliveries for the office. Develop and update up to twelve office standard operation procedures annually. Manage and recommend the allocation of physical space for the office. Assist in providing security management support for sensitive actives, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

Location: Onsite (Pentagon) Arlington, VA

Clearance:  TS/SCI

Responsibilities and/or Success Factors: 

• Serve as the administrative point of contact to support the CL&S directors as well as government staff personnel in a SCIF. Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filling system, and track action items in the suspense portal (CATMS).
• Provide correspondence staffing support to action officers (A)) for all required correspondence actions, (e.g., formal letters, memorandums, read-ahead briefing meeting packages, reports and travel/training personnel documents).
• Route materials to appropriate offices and manage incoming and outgoing correspondence, mail and other materials for the office.
• Ensure the leadership's daily calendar operations are accomplished in a timely, professional responsive manner.
• Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
• Provide in-depth advisory services concerning military and civilian hum capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards, and evaluations.
• Assist with the administrative on-boarding of incoming personnel to include security awareness and protocols, computer support/connectivity, ensuring relevant staff office training, etc.
• Prepare and/or oversee travel arrangements for up to ten staff personnel and assist with developing travel reports and travel vouchers upon completion of travel.
• Travel frequency is dependent upon mission requirements.
• Conduct inventory, orders supplies, and accepts deliveries for the office.
• Develop and update up to twelve office standard operation procedures annually.
• Manage and recommend the allocation of physical space for the office.
• Assist in providing security management support for sensitive actives, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

Minimum Qualifications Including Certificates: 

• Active TS/SCI Clearance
• High school diploma with at least two (2) years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Experience in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).
• Have key attention to detail and professional communication
• Strong customer service skills
• Ability to work in a fast-paced environment
• Ability to prioritize work and adapt based on current needs/request

AAP Statement

We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.