Creative Services Project Coordinator

Armis, the cyber exposure management & security company, protects the entire attack surface and manages an organization’s cyber risk exposure in real time. In a rapidly evolving, perimeter-less world, Armis ensures that organizations continuously see, protect and manage all critical assets - from the ground to the cloud. Armis secures Fortune 100, 200 and 500 companies as well as national governments, state and local entities to help keep critical infrastructure, economies and society stay safe and secure 24/7.

Armis is a privately held company headquartered in California.

Location: This will be an Office-based role in Bucharest (3-4 days a week)

The role:

The Creative Services Project Coordinator is responsible for managing project timelines, coordinating workflow, and ensuring the efficient scheduling of creative assets and resources. This role acts as a liaison between creative teams, marketing, production, and other departments to ensure timely delivery of creative projects while maintaining high-quality standards.

What you will do:

• Project Scheduling & Coordination:
• Develop and maintain project schedules for creative teams, ensuring deadlines are met.
• Assign and allocate resources, including designers, copywriters, and production staff.
• Adjust schedules as needed based on project changes or shifting priorities.

• Workflow & Process Management:
  • Streamline and manage the creative workflow from project initiation to final delivery.
  • Ensure all creative briefs are fully completed with all pertinent details needed to move forward. All assets, specs, dimensions, target audience, location of asset usage, etc. is all listed and accounted for. Every task should be able to be handed off to any other designer and that person can move immediately without asking questions or hunting for more information. 
  • Monitor progress and provide status updates to key stakeholders.

• Communication & Collaboration:
  • Act as the main point of contact between creative teams, marketing, and external vendors.
  • Facilitate meetings to review timelines, project expectations, and deliverables.
  • Proactively identify and resolve scheduling conflicts or bottlenecks.

• Resource Management:
• Track team bandwidth and adjust workloads to optimize efficiency.
• Coordinate freelance and contract creative support when necessary.
• Maintain project management tools and update schedules accordingly.

• Quality Control & Compliance:
• Ensure all creative assets meet brand guidelines and project specifications.
• Conduct final checks on deliverables before submission.

What we expect:

• 2-5 years in project scheduling, traffic management, or creative operations within an agency or in-house creative team.
• Technical Skills: Proficiency in project management software (e.g., Asana, Monday.com, Trello, Workfront).
• Communication: Strong organizational and interpersonal skills for cross-functional collaboration.
• Time Management: Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-Solving: Quick thinking and proactive approach to handling scheduling conflicts.

Preferred Qualifications:

• Experience working with marketing, design, or production teams.
• Familiarity with Adobe Creative Suite or other creative tools.
• Understanding of creative and production processes for digital and print media.

Why Join Armis?
• Opportunity to contribute to a high-growth, mission-driven company.
• Work with a collaborative, innovative team of top-tier professionals.
• Comprehensive benefits package and flexible work environment.

Join Armis and be a part of a team that’s redefining the future of cybersecurity.

We know there is a lot to consider when applying for a new job, and quite often job descriptions provide a lot of detail for candidates… but here at Armis, we strongly encourage you to try to avoid the ​​confidence gap​.​​ We don’t expect you to meet each of the listed requirements perfectly to be considered for any of our roles.

The choices you make in your career journey matter. You want to do interesting work in an important field while also having time to live your life, which is why we place so much value in your life-work balance. Armis sets you up for success with comprehensive health benefits, discretionary time off, paid holidays including monthly me days, and a highly inclusive and diverse workplace. Put your unique experiences and perspective to work in an environment where they will enable you to thrive, grow, and live your life with integrity.

Armis is proud to be an equal opportunity employer. We never discriminate based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected (or not) status. In compliance with federal law, all persons hired will be required to submit satisfactory proof of identity and legal authorization.

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