Prior Authorization and Appeals Specialist

AscellaHealth | Berwyn, PA | Hybrid

Shape the Future of Healthcare

We're seeking a Prior Authorization and Appeals Specialist to join our dynamic team at AscellaHealth, where your expertise will directly contribute to improving health outcomes for patients with complex, chronic conditions and rare diseases. This role offers the opportunity to champion patient care by expertly navigating the process of receiving, researching, and resolving prior authorizations and appeals issues with health insurance companies. This includes any escalated step of the appeals process, following federal regulatory requirements and policies and procedures.

This role will be based at our AscellaHealth office in Berwyn, PA, and will require being in the office 5 days a week, Monday through Friday, for the first 90 days for training purposes. After that, it will be a hybrid role that requires in-office work three (3) days per week.

Apply now and join AscellaHealth - Where Innovation Meets Patient Care!

About the role

Critical parts of the job/Key Responsibilities

• Produce and manage inbound and outbound correspondence in a manner that meets required timeframes.

• Ensure appeals cases follow current CMS guidelines and timeliness criteria, including communicating directly with providers and insurance companies.
• Prepare case files for Independent Review Entities or other levels of the Appeals process.
• Document all activities of the Appeals process in the approved business standardized format.
• Compose technical denial arguments for reconsideration, both written and telephonically.
• Overcome objections that prevent payment of claims and gain commitment for payment through concise and effective appeal arguments.
• Identify problem payors, processes, trends, and escalate as appropriate.
• Utilize effective documentation standards that support a strong historical record of actions taken.
• Support the internal and external audit process, as needed.
• Attend and participate regularly in Appeals Department meetings.
• Proactively identify areas of improvement for yourself and the department.
• Participate in the development and completion of individual and departmental initiatives.
• Work collaboratively and cross-functionally with other departments to facilitate appropriate resolutions.
• Write and complete the final editing of letters of determination sent out for appeals.
• Respond to Prior Authorizations denials and submit appeals, collecting appropriate clinical support to substantiate the formal response.
• Arrange all necessary documents and materials for Prior Authorizations and Appeals, as needed.
• Research external websites relating to therapy areas.
• Professionally utilize sound judgement, technical knowledge, and communication skills.
• Serve as a mentor for new team members.

• Perform other related duties as assigned or as necessary; remains flexible and adaptable in work schedules and work assignments as defined by departmental and organization needs.

What this position will focus on

Process management and patient advocacy – You will lead the end-to-end prior authorization and appeals processes, keeping patients in mind.

Skills, Education & Abilities

Essential Requirements

• Knowledge of Medicare, Medicaid, Commercial, PBM, and Medical billing
• 2 or more years of claim appeals (including processing) experience
• Knowledge of medical terminology required
• Knowledge of medical/pharmacy insurance benefit language- ie. EOBs, deductibles, out-of-pocket, co-insurance, co-pays, etc.
• Sharp critical thinking skills to identify issues and develop strategic solutions within the appeals process
• Ability to work independently with limited supervision
• Effectively meet established productivity, schedule adherence, and quality standards
• Ability to define CMS 1500s, provider numbers, CPT, HCPC’s, 1CD9, NCPDP, and NDC codes/numbers
• Having a mindset of continuous improvement
• Having the knowledge to understand the impact of the regulatory requirements on departmental procedures (id: CMN, state and federal requirements, etc.
• Having an effective interpersonal skillset and customer service focus; ability to effectively and professionally interact with individuals at all levels of the organization as well as external parties
• Goal-oriented approach with the ability to set realistic objectives, track progress, and adapt to changing priorities
• Ability to work effectively in a collaborative, open environment
• Strong analytical mindset to assess risks and maintain high performance and quality standards
• Ability to determine appropriate levels of escalation and mitigation for identified risks
• Team motivation abilities to inspire quality work under tight deadlines while managing multiple projects simultaneously
• Transparent, honest communication style that builds trust and drives results
• Willingness to remain available and approachable
• Strong attention to detail and the ability to be a creative self-starter and team player
• Computer literate and proficient with Microsoft Office
• Ability to participate in and facilitate group meetings
• Must be able to effectively multitask and work in a fast-paced environment, with the ability to prioritize competing tasks
• Excellent analytical skills and the ability to provide solutions to complex problems
• Ability to be highly transparent, ethical, and driven
• Excellent written and verbal communication skills and interpersonal skills are required
• Willingness to work a flexible schedule

Qualifications

• A high school diploma or equivalent is required.
• 2 or more years of experience with medical/pharmacy insurance verification, including benefit investigation.

Preferred Qualifications

• Pennsylvania Pharmacy Tech license strongly preferred but not required

Ready to make an impact? Join us on our mission to transform specialty pharmaceutical services and improve patient lives. We’re looking for passionate professionals who share our commitment to excellence and innovation. Apply today and become part of a team that’s shaping the future of healthcare.

About Us

AscellaHealth is a mission-driven, global healthcare company focused on solving challenges across the complex specialty and retail pharmaceutical ecosystem—always with patients at the center of what we do. We partner with payers, pharmaceutical manufacturers, and healthcare stakeholders to improve access to critical therapies through technology-enabled solutions that span the full pharmaceutical lifecycle, from commercialization and specialty pharmacy to care coordination, distribution, and pharmacy management. Supporting more than 450 health partners and 1.2 million patients worldwide, our work makes a meaningful difference every day.

What sets AscellaHealth apart is our culture. We are a collaborative, entrepreneurial team that values transparency, continuous learning, and shared purpose. Employees are encouraged to bring ideas forward, take ownership of their work, and grow alongside a company recognized by Inc. and the Financial Times for sustained success. At AscellaHealth, you’ll find a supportive environment where your contributions matter and your work helps shape the future of specialty healthcare. 

Discover more about our mission, leadership team, and what makes us a great place to work by visiting https://ascellahealth.com/about-us

 

AscellaHealth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.