Senior Executive Assistant

Aspire Living & Learning's Internal Mobility Policy ensures an equitable and efficient internal mobility system that aligns with the agency’s commitment to professional development and growth. This policy fosters a culture of mobility within the organization, aiming to provide employees with opportunities for career advancement and fulfillment. Please reference the Internal Mobility Policy to review the process to be considered for other jobs at Aspire Living & Learning. 

 Lateral Transfers: You do not need to submit an application at this time. You need to let your HR Partner know you’re interested in being considered for the position. Your HR Partner will be the point of contact between you, your current manager, and your hiring manager.   

Promotions/ Cross-functional jobs: Please let your HR partner know you’re interested in being considered for the position and they will confirm your eligibility to apply. Once you speak with your HR Partner, please submit an application. 

Open Position: 

• Job title:  Senior Executive Assistant
• Location: Vermont (Hybrid)
• Shift: 1st Exempt
• Hours:  40 hours a week
• Schedule 
  • Sun: 
  • Mon:  9:00a- 5:00p
  • Tues:  9:00a- 5:00p
  • Wed:  9:00a- 5:00p
  • Thurs:  9:00a- 5:00p
  • Fri: 9:00a- 5:00p
  • Sat:  

Pay   $75,000- 85,000

 

 

Are you a proactive, highly organized professional who thrives in a dynamic environment? Aspire Living & Learning is seeking a Senior Executive Assistant to provide high-level, confidential administrative support to our CEO, Board of Directors, and executive leadership team.

This is more than a support role—it’s an opportunity to be at the heart of our mission-driven organization, ensuring seamless operations and enabling leadership to focus on strategic priorities.

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What You’ll Do

• Manage complex calendars, coordinate meetings, and arrange travel for executive leadership.

• Provide high-level support to the Board of Directors and committees, including meeting logistics and record-keeping.

• Support internal leadership meetings, cross-functional initiatives, and special events such as retreats and organizational milestones.

• Serve as a key liaison between departments and external stakeholders on behalf of the executive team.

• Assist with event coordination and administrative support for the Philanthropy team.

• Prepare meeting materials, reports, correspondence, and presentations.

• Handle inquiries and action items with professionalism, discretion, and independent judgment.

• Own and lead special projects, ensuring alignment with organizational goals.

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What You Bring

• 5–7 years of experience in executive-level administrative support.

• Mastery of managing multiple priorities in a fast-paced, confidential environment.

• Excellent communication, organizational, and project management skills.

• Proficiency in Microsoft Office Suite and virtual collaboration tools (Teams, Zoom, etc.).

• A proactive, solutions-oriented mindset and a high level of professionalism.

• Ability to anticipate needs, work independently, and maintain discretion.

• Experience in nonprofit or mission-driven settings is a plus.

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Preferred Attributes

• Strong time management and attention to detail.

• Flexibility and adaptability to changing needs.

• Confidence interacting with senior leadership, board members, and external partners.

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Working Conditions

• Hybrid role: Work from home 2–3 days per week.

• Occasional travel required for Board and Leaders Retreats.

• Standard office environment with typical physical requirements.

• Reasonable accommodations will be made for qualified individuals with disabilities.

 

 

 

Below is the name and information of your HR Partners, to be contacted prior to applying for a promotion or cross-functional opportunity.  

Connecticut employees: Linda Scala LScala@allinc.org  

Maryland employees: Debbie Duran DDuran@allinc.org 

Massachusetts employees: Heather Murphy hmurphy@allinc.org  

New Hampshire employees: Heather Murphy hmurphy@allinc.org  

Vermont employees: Linda Scala LScala@allinc.org  

Shared Services: Linda Scala LScala@allinc.org