Executive Assistant & Office Coordinator

About AssemblyAI

At AssemblyAI, we’re building at the forefront of Speech AI, creating powerful models for speech-to-text and speech understanding available through a straightforward API. With more than 200,000 developers building on our API and over 5,000 paying customers, AssemblyAI is helping unlock and support the next generation of powerful, meaningful products built with AI. 

Progress in AI is moving at an unprecedented pace– and our team is made up of experts in AI research that are focused on making sure that our customers are able to stay on the cutting edge, with production-ready AI models that are constantly updating and improving as our team continues to improve accuracy, latency, and what’s possible with Speech AI. Our models consistently rank highest in industry benchmarks for accuracy, outperforming models from Google and Amazon, and up to 30% fewer hallucinations than OpenAI’s Whisper. Our models power more than 2 billion end-user experiences each day, helping companies better understand customer feedback, run more productive meetings with automated meeting notes, and helping improve childhood literacy via ed tech tools. 

We’ve raised funding by leading investors including Accel, Insight Partners, Y Combinator’s AI Fund, Patrick and John Collision, Nat Friedman, and Daniel Gross. We’re a remote team looking to build one of the next great AI companies, and are looking for driven, talented people to help us get there!

About the Role

We’re looking for a highly organized, resourceful Executive Assistant (EA) to support our CEO and help scale executive operations at AssemblyAI. This is a critical role for someone who thrives in fast-paced, high-growth environments and is excited about being a true right hand to a founder/CEO.

This is a full-time, in-office role based in New York City, expected to be in-office five days a week. The role combines classic EA responsibilities with office and personal support, and event planning responsibilities.

You’ll split your time across four key scopes:

• Office Management (25%)
  
  
• Executive Assistant support (25%)
  
  
• Personal Assistant tasks (25%)
  
  
• Company Off-site Planning (25%)
  

This is a fantastic opportunity for someone looking to grow in an executive support role while working closely with top leadership at one of the fastest-growing AI companies.

 

What You’ll Do:

Office Management (25%)

• Manage the SoHo office: vendors, stock/supplies, facilities, space layout, hospitality, packages
• Own invoice and budget tracking for snacks, IT equipment, and swag orders
• Greet guests and ensure a smooth office experience for team members and visitors

Executive Assistant (25%)

• Manage a zero-conflict, high-volume calendar for the CEO
• Book domestic & international travel (air/rail/hotel) and prepare detailed itineraries
• Draft internal communications and ensure timely follow-up on key action items and priorities

Personal Assistant (25%)

• Assist with a variety of personal logistics to help streamline the CEO’s day-to-day life
• Coordinate household scheduling (Brooklyn-based), including vendor appointments, car maintenance, and reservations
• Handle online returns, local errands, and ad hoc personal tasks as needed
• Manage highly sensitive personal information with the utmost discretion and professionalism

Off-site Planning (25%)

• Design, budget, and execute company and leadership off-sites (50–100 attendees)
• Own logistics end-to-end: venue sourcing, contracts, run-of-show, vendor management
  
  

What You’ll Need

• 3+ years supporting C-level executives in fast-paced environments (tech/startups preferred)
• Strong communication, organizational, and multitasking skills
• Experience handling highly confidential information with discretion
• Comfort with ambiguity, eagerness to take initiative and run with projects
• Power user with modern tech stack — including Google Workplace, Slack, Zapier, ChatGPT 
• Comfortable with some travel and evening/weekend support for events like hackathons, company dinners, or off-sites

Bonus Points

• Experience working directly with a CEO or founder
• Familiarity with AI, developer platforms, or B2B SaaS
• Strong interest in workplace culture, event planning, or hospitality
  
  

Pay Transparency:

AssemblyAI strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on paying competitively for our size, stage, and industry, and are one part of many compensation, benefit, and other reward opportunities we provide.

There are many factors that go into salary determinations, including relevant experience, skill level, qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range.

The provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range which will be communicated to candidates throughout the interview process.

Salary range:  $108,000k - $120,000k 

Working at AssemblyAI

We are a small but mighty group of startup veterans and experienced AI researchers with over 20 years of expertise in Machine Learning, Speech Recognition, and NLP. As a fully remote team, we’re looking for people to join our team who are ambitious, curious, and lead with integrity. We’re still in the early days of AI and of AssemblyAI’s journey, and are looking for teammates who won’t just fit in, but will help us define and build our company culture. 

We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. No matter your race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, we encourage you to apply!

Keep Exploring AssemblyAI:

Check us out on YouTube!

Learn more about AI models for speech recognition

Core Transcription | Audio Intelligence | LeMUR | Try the Playground

Our $50M Series C fundraise