Accounting and Office Manager
AssetWatch serves global manufacturers by powering manufacturing uptime through the delivery of an unparalleled condition monitoring experience, with a passion to care about the assets our customers care for every day. We are a devoted and capable team that includes world-renowned engineers and distinguished business leaders united by a common goal – To build the future of predictive maintenance. As we enter the next phase of rapid growth, we are seeking people to help lead the journey.
The Accounting and Office Manager role will work with the team to support general office operations and provide administrative assistance to the Accounting and Finance teams. This is an in-person role based in Columbus/Dublin, OH, supporting a wide range of responsibilities including administrative support, office coordination, and handling incoming mail. As the company grows, this role may expand to include additional responsibilities such as expense reporting support, vendor onboarding, and finance meeting preparation.
Mail & Check Handling (In-Person Requirement)
- Retrieve, sort, scan, and distribute physical mail—including customer checks—across two Columbus/Dublin office locations.
- Coordinate and process customer check deposits through bank visits or remote deposit tools.
- Log, document, and maintain appropriate controls for checks and other sensitive mail items.
Accounting & Administrative Support
- Provide administrative support to the Accounting and Finance teams, including document preparation and data entry.
- Serve as backup for payment processing tasks (e.g., check runs, ACHs, wires).
- Assist employees with expense report submissions and related questions
- Support vendor and customer onboarding by preparing required documentation and forms.
- Organize, manage, and maintain digital and physical filing systems (contracts, invoices, compliance files, shared drives).
Meeting & Team Support
- Prepare meeting materials, coordinate schedules, and capture follow-up actions for Finance team meetings.
- Provide logistical support for occasional company or cross-department meetings (e.g., setting up rooms, managing supplies).
General Office Coordination
- Assist with general clerical tasks, data entry, and overall office logistics as needed.
- Serve as the point-of-contact for office vendors, including supply ordering/restocking, cleaning services, and facility maintenance coordination.
Qualifications
- 3+ years of administrative, office coordination, or accounting support experience (Finance or Accounting team experience preferred).
- Reliable transportation and ability to travel daily between two nearby office locations.
- Excellent attention to detail, organizational skills, and time-management abilities.
- Strong interpersonal skills and clear written and verbal communication.
- Proactive, dependable, and service-oriented approach to work.
- Comfortable using office hardware (laptops, copiers, scanners, remote deposit tools).
- Proficiency with Microsoft Office (Excel, Word, Outlook), SharePoint, and communication tools such as Slack or Teams.
- Experience with NetSuite, Expensify (or other expense reporting platforms), or online banking is a plus.
What We Offer:
AssetWatch is a remote-first company that puts people at the center of everything we do. We want our team members to thrive - that’s why we offer a range of benefits and perks designed to support your well-being, growth, and work-life balance.
- Competitive compensation package including stock options
- Flexible work schedule
- Comprehensive benefits including retirement plan match
- Opportunity to make a real impact every day
- Work with a dynamic and growing team
- Unlimited PTO
We have a distributed team that works remotely across locations in the United States and Ontario, Canada. Collaboration within core working hours is required.
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