Job Application for Field Operations Planning Manager at ASTRO PAK LLC

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Astro Pak is the nation's leading precision cleaning and passivation contractor specializing in on-site cleaning of high purity gas and fluid systems, as well as precision cleaning of components and hardware at the company’s Cleanroom facilities. Astro Pak provides services to over 15 sectors including: Data Centers, Biotechnology, Pharmaceutical, Aerospace, Semiconductor, and other selected Industrial markets. The company, founded in 1959, has performed on-site precision chemical cleaning in every State of the Union as well as several projects in Asia, continental Europe, England, Ireland and Mexico.

Astro Pak is seeking a highly organized, proactive, and solutions-oriented Field Operations Planning Manager to serve as the operational coordination hub for our Data Center Division. This role is responsible for planning and scheduling field resources, coordinating equipment deployment, supporting procurement activities, overseeing timekeeping administration, and facilitating employee engagement events that support our field teams.

The ideal candidate thrives in a fast-paced operational environment and excels at balancing competing priorities while ensuring crews, equipment, and materials are positioned for successful execution. This role plays a critical part in delivering exceptional customer service, maintaining operational efficiency, supporting workforce development, and driving overall business performance.

What You'll Do

Field Planning & Scheduling

Develop and maintain short- and mid-range schedules for field employees, crews, and equipment
Coordinate labor deployment based on certifications, skill sets, location, customer requirements, and business priorities
Partner with Operations Managers and field leaders to maximize crew utilization and improve schedule efficiency
Monitor schedule changes, call-outs, customer requests, equipment constraints, and project delays while adjusting plans as needed
Maintain visibility into workforce capacity, overtime exposure, upcoming demand, and resource constraints
Support planning efforts for outages, shutdowns, large projects, and peak workload periods

Equipment & Resource Coordination

Coordinate the scheduling, assignment, and movement of equipment supporting field operations
Ensure equipment availability aligns with customer commitments and operational requirements
Monitor utilization, shortages, conflicts, and deployment schedules while proactively mitigating risks
Maintain accurate records related to equipment allocation, deployment, and return

Timekeeping & Operational Administration

Oversee weekly timesheet reconciliation and labor coding accuracy
Audit timesheets for completeness, approvals, policy compliance, and proper job allocation
Partner with Payroll, Finance, and Operations teams to quickly resolve discrepancies
Maintain records supporting labor tracking, equipment utilization, and selected job-cost reporting
Support administrative controls that improve payroll accuracy, billing integrity, and operational reporting

Employee Event & Site Coordination

Coordinate employee engagement activities in partnership with People & Culture and local operations teams
Support recognition events, crew meetings, onboarding activities, safety celebrations, and workforce engagement initiatives
Manage event logistics including scheduling, communications, vendors, ordering, and on-site coordination
Ensure events are organized, cost-effective, and aligned with Astro Pak's culture and values

Cross-Functional Coordination

Serve as a central point of coordination between Operations, Procurement, Payroll, Finance, Fleet, Equipment, and People & Culture
Communicate schedule updates, staffing challenges, procurement concerns, and operational risks clearly and proactively
Build strong relationships with field leaders and crews through responsiveness, organization, and execution excellence
Support continuous improvement initiatives related to planning, scheduling, procurement, and workforce management

What We're Looking For

Education

Associate or bachelor’s degree in business, Engineering, Operations Management, Technical Trade, or a related field preferred.

Required Experience

5+ years of experience in operations coordination, workforce planning, scheduling, dispatch, project coordination, procurement, or related operational roles.
Experience coordinating labor, equipment, or field resources across multiple locations or geographies.
Experience with purchasing, vendor coordination, materials planning, or procurement support.
Experience managing timesheet reconciliation, labor tracking, payroll inputs, or operational administrative processes.
Strong Excel and systems proficiency with experience using scheduling, ERP, payroll, or workforce management platforms.
Proven ability to manage multiple priorities in a fast-paced operational environment.

Preferred Experience

Industrial services, specialty contracting, construction, manufacturing, utilities, mechanical services, or crew-based field operations.
Workforce scheduling or dispatch software.
Payroll support, job costing, labor tracking, or project-based resource planning.
Employee engagement, recognition, or event coordination.
Hands-on experience supporting or supervising field operations.

Key Competencies

Workforce Planning & Scheduling
Resource Allocation
Operational Coordination
Equipment & Asset Management
Procurement Support
Problem Solving & Decision Making
Communication & Collaboration
Attention to Detail
Customer Service Mindset
Sense of Urgency
Process Improvement
Organization & Follow-Through

Why Join Astro Pak?

Play a critical role in supporting field operations and customer success.
Collaborate with leaders across Operations, Finance, Procurement, Fleet, and People & Culture.
Directly influences workforce efficiency, resource utilization, and operational performance.
Join a growing organization committed to safety, quality, teamwork, and continuous improvement.
Opportunity to make a meaningful impact on the success of projects, crews, and customers.

Astro Pak Corporation is an equal opportunity employer. We provide equal employment opportunity to all qualified applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), age (40 or older), national origin, disability, genetic information, or protected veteran status. We will reasonably accommodate applicants or employees with disabilities, and comply with all applicable federal, state, and local anti-discrimination laws.

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Field Operations Planning Manager

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