Project Coordinator (all genders)

About Us:
Atari is an innovative and rapidly growing gaming company, creating immersive experiences for players around the world. Our passion for video games and our drive for excellence shape everything we do. We’re looking for a highly organized and proactive professional to support our technology leadership team. In this role, you’ll help streamline operations, coordinate projects, and ensure smooth collaboration across international teams — contributing directly to the success of cutting-edge initiatives in gaming and technology.

Role Overview:
We’re looking for a highly organized, tech-savvy Executive Assistant to support Atari’s CTO in managing a dynamic portfolio spanning game development, infrastructure, international teams, and strategic initiatives. This role offers the chance to work at the intersection of gaming, technology, and business operations while leveraging cutting-edge AI tools to maximize efficiency. You’ll work directly with Andreas Deptolla, CTO of Atari, with daily in-person collaboration at our Münster office and flexibility to complete remaining hours remotely.

Key Responsibilities:

Calendar & Meeting Management

• Orchestrate complex scheduling across US, European, and Indian time zones
• Prepare meeting agendas, gather materials, and distribute action items
• Block and protect time for deep work and strategic thinking

Recruitment & Team Growth Coordination

• Coordinate with HR on hiring processes for Germany-based technical roles
• Track hiring pipeline and remind stakeholders of pending decisions

Email & Communication Management

• Triage and prioritize incoming communications across multiple channels
• Draft responses to routine inquiries and vendor communications
• Manage follow-ups on pending items and action items from meetings
• Maintain organized email systems and ensure nothing falls through the cracks

Administrative Support

• Prepare, convert, and submit documentation in required formats
• Work with our legal partners to execute on agreements
• Support in the various board activities and required documentation

What We're Looking For

Essential Requirements

• Native or near-native English fluency (written and spoken) is mandatory
• Available in Münster office daily for 2-3 hours of in-person collaboration
• Passionate about technology and comfortable with technical concepts and terminology
• AI-powered productivity: Excited to learn and work with modern AI tools (ChatGPT, Claude, automation tools) to maximize efficiency
• Exceptional organizational skills with ability to manage competing priorities
• Self-starter mentality: You see what needs to be done and do it without being asked
• Discretion and confidentiality: You'll handle sensitive information about M&A, contracts, and personnel

Preferred Qualifications

• Experience supporting C-level executives in tech or startup environments
• Familiarity with the gaming industry or general tech enthusiasm
• German language skills
• Experience with Google Workspace, Slack, project management tools

Technical Tools You'll Master

• Google Workspace (Calendar, Gmail, Drive, Docs, Sheets)
• AI assistants (Claude, ChatGPT) for drafting, research, and automation
• Communication platforms (Slack, Google Meet, Zoom)
• Calendar optimization and time-blocking strategies

• Document management and knowledge organization systems
  
  

Why This Role Is Special

Work with Cutting-Edge Technology
You'll be encouraged—expected, even—to leverage AI tools to work smarter. We want someone who's excited to experiment with automation, AI-assisted writing, and intelligent workflows.

Impact at Scale
Your work directly enables strategic decisions affecting gaming studios and technology teams across three continents. You'll see the tangible impact of your organizational skills on major projects.

Flexible Work Model
Daily face-to-face collaboration for a few hours when it matters most, with the flexibility to complete remaining hours where you work best.

Gaming Industry Exposure
Be part of an iconic gaming brand's technology leadership, working on projects spanning classic game preservation to modern game development infrastructure.

Personal Growth
Work closely with a CTO managing diverse responsibilities from technical architecture to fundraising, gaining exposure to all aspects of technology leadership.

To be considered for this role, please submit:

• Your CV or resume
• A brief cover letter outlining your interest and relevant experience

Atari is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome and encourage applications from all backgrounds.