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Administrative Assistant

Tampa, Florida

At Atlantic Pipe Services, we’re more than a leading name in underground drainage and trenchless pipeline solutions—we’re a team that’s growing fast and growing together. Founded in 2017, we've expanded across the Southeast with a focus on innovation, reliability, and putting our people first.

We offer competitive pay, ongoing professional development, and minimal travel so you can be home every night. If you're driven, team-oriented, and ready to build a career with real growth potential, APS is the place for you.

Atlantic Pipe Services is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a secretary or Executive administrative assistant and familiarity within the construction industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Payroll data entry
  • Utilize the company ERP software.
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Maintain current filing system
  • Update and maintain office policies and procedures
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

  • Proven experience as an administrative assistant or office admin assistant
  • Bilingual – English and Spanish preferred
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree: additional qualification as an Administrative assistant

What we offer

  • Florida Blue Medical Insurance after 60 days of employment.
  • Employee paid Vision, Dental, Life insurance, Short-term disability, and Long-term disability.
  • Company sponsored 401K plan with match.
  • Paid Time off: 3 days PTO, available at 90 days and 4 additional days after 6 months of employment.
  • Company Paid Holidays: 8 major holidays as specified in APS Company Handbook.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Work Location: In person

Equal Employment Opportunity Statement

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.

ADA Accommodation Notice

Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue.

Drug-Free Workplace

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening.

Background Check

All positions require passing a pre-employment criminal background check.

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

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