Project Operations Coordinator (Event Services)

Position: Project Operations Coordinator

Classification: Full-Time 

Location: U.S. Remote

 

Attain Talent is recruiting for a full-time Project Operations Coordinator on behalf of our client, a leading event security and operations firm. Apply today to join a dynamic team supporting world-class events!

 

About the Role

The Project Operations Coordinator supports the successful execution of event programs by managing administrative tasks, coordinating logistics, and assisting with onsite operations. While primarily remote, travel for meetings, site visits, and events is required (up to 15 consecutive nights for large programs).

Key Responsibilities

• Create and manage project deliverables: budgets, timelines, schedules, briefing documents.
• Coordinate internal and client meetings; prepare agendas, track action items.
• Support contractor staffing efforts and manage communications with onsite teams.
• Collaborate with client teams on registration, housing, and logistics.
• Ensure company and project documentation is kept up to date, including identifying areas for process efficiency.
• When onsite, contribute to team success by ensuring Event Ops Center is equipped, monitor radio traffic, resolve issues, support incident management, capture event data, and assist with printing and supply needs.

Required Qualifications

• 1–3 years of event industry experience (tech conferences/sporting events).
• Proactive, detail-oriented, and self-starter capable of working independently and supporting a larger team.
• Excellent communication, organization, and multitasking skills.
• Sharp attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to stay calm under pressure while maintaining a positive, customer-focused attitude.
• Skilled at prioritizing and re-prioritizing tasks as new developments arise.
• Comfortable developing deliverables, accepting feedback, and implementing changes quickly.
• Desire to learn and grow while contributing to the success of events of all sizes.
• Proficient in Google Suite (Docs, Sheets, Slides, Forms).

Preferred

• Experience with Monday.com, RainFocus, Slack, Concur.
• Large-scale corporate conference experience (tech user conferences preferred).
• CMP and/or PMP certification.

 

 

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Additional Information

Our client is committed to supporting the wellbeing of its employees through a comprehensive benefits program. Full‑time employees receive access to a range of benefits, including:

• Medical, dental, and vision coverage
• Multiple medical plan options with preventive care, prescription coverage, telemedicine, and mental health support
• Tax‑advantaged accounts, including FSA, Dependent Care FSA, and HSA, employee support programs, and company-paid life and AD&D insurance
• 401(k) retirement plan with a 3% employer safe‑harbor match, with quarterly enrollment for new hires
• Unlimited Paid Time Off
• Coverage and eligibility determined by plan rules; enrollment occurs within 30 days of eligibility medical coverage begins on the date of hire or the first of the following month

 

Attain Talent is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. 

Applicants have rights under Federal Employment Laws. For more Information visit EEO, EEO Poster Supplement, Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA). 

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.