Media Cost & Reconciliation – The Verifiers

Reports To: Director, Media Cost Control (Kim Gilligan)

We are a 1,000-piece puzzle. Each of us is essential, interconnected, and intentionally designed. Together we create something powerful: media that matters, growth that lasts, and a culture we are proud to build.

As part of our Media Cost & Reconciliation team, you are a critical piece of the puzzle, ensuring every media investment is accurately documented, reconciled, and validated before it moves through the billing process. The Verifiers sit at the intersection of Media, Finance, and vendor partners, protecting trust through precision and helping ensure the integrity of every investment we manage.

Reporting to the Director, Media Cost Control, this role is ideal for someone who thrives on organization, enjoys solving problems, and takes pride in getting the details right. Your work helps ensure vendor invoices are accurately reconciled, discrepancies are resolved efficiently, and monthly billing cycles stay on track.

You may not be placing media or building plans, but your work is essential to making sure every media dollar is accounted for. Through careful verification, proactive communication, and disciplined attention to detail, you help safeguard our clients, our teams, and the trust we've built together.

WHAT YOU'LL DO

Media Cost Coordinators play an important role in supporting monthly billing cycles and maintaining accurate media cost records. Through strong attention to detail, proactive communication, and disciplined organization, you'll help ensure media investments are validated and documented correctly.

Key Responsibilities

Invoice Reconciliation & Billing Support

• Reconcile vendor invoices against the MediaPro purchasing and planning system.

• Research, investigate, and resolve invoice discrepancies in partnership with vendors and internal teams.

• Maintain accurate records and supporting documentation throughout the reconciliation process.

• Support monthly billing cycles by ensuring invoices are processed accurately and on time.

Reporting & Documentation

• Create and maintain Excel reports identifying missing invoices for assigned products and media vendors.

• Track outstanding invoices and follow up with vendors as needed.

• Assist with importing, organizing, sorting, and filing station affidavits and proof of performance documentation.

• Maintain organized electronic records to support billing accuracy and audit readiness.

Vendor & Internal Collaboration

• Communicate professionally with media vendors to obtain invoices, clarify discrepancies, and resolve billing questions.

• Partner with Media, Finance, and Media Cost Control teams to ensure accurate and timely reconciliation.

• Escalate issues appropriately and proactively seek solutions to keep billing processes moving forward.

WHAT YOU'LL BRING

Experience & Technical Expertise

• 0-2+ years of experience in billing support, reconciliation, accounting administration, media operations, finance, or a related field.

• Basic to intermediate proficiency in Microsoft Excel, including sorting, filtering, and managing spreadsheets.

• Ability and willingness to learn new software systems and internal tools.

• Experience working with invoices, financial records, or administrative processes is a plus.

• Media industry experience is helpful but not required.

Capabilities

• Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.

• Exceptional attention to detail and commitment to accuracy.

• Ability to work independently while collaborating effectively as part of a team.

• Strong verbal and written communication skills.

• Confidence communicating with vendors via phone and email.

• Proactive problem-solving mindset and willingness to ask questions when clarification is needed.

• Dependable, punctual, and committed to following through on responsibilities.

• Positive attitude and strong work ethic.

WHO YOU ARE

At Attention Arc, how you work is just as important as what you deliver. Our core competencies define the skills and behaviors that drive strong performance and meaningful impact.

Credibility

You produce accurate, reliable work and take ownership of maintaining the integrity of billing and reconciliation processes. You approach your work with accountability and attention to detail.

Clarity

You organize information effectively and communicate discrepancies, questions, and updates clearly so issues can be resolved efficiently.

Connection

You build positive working relationships with vendors and internal teams, collaborating openly to solve problems and keep work moving forward.

Care

You understand that accuracy matters. You take pride in doing things the right way, supporting your teammates, and ensuring clients and partners can trust the quality of our work.

Culture & Character

All In

You take ownership of your responsibilities and follow through consistently, especially during critical billing cycles.

No Sidelines

You collaborate with teammates and partners to solve issues rather than waiting for someone else to step in.

Move With Curiosity

You're not afraid to ask questions, learn new systems, and seek better ways of working.

Truth With Heart

You communicate openly, professionally, and respectfully, even when resolving discrepancies or addressing challenges.

You are organized, dependable, and proactive. You enjoy creating order from complexity and understand that attention to detail is critical to maintaining trust across the agency.

Together, these behaviors define what it means to do great work here, building trust, driving impact, and creating a culture where people and ideas thrive.

WHO WE ARE

We're a media agency built for brands that value intention.

At Attention Arc, we combine deliberate media craft with technology designed to amplify it. We build trusted partnerships so every decision stays aligned with what matters most. Media doesn't fail because of technology. It fails when intention is missing.

That's why we exist.

To restore intention to media.

At 160 people across four offices in Phoenix, Durham, Irvington, and New York City, we occupy a deliberate sweet spot: big enough to handle major brands and complex business, nimble enough to actually move, make decisions, and drive impact. No unnecessary layers. No slow-moving bureaucracy. Just sharp thinking, fast execution, and tech-enabled growth.

Our culture is shaped by our values:

• All In – we show up with intensity and ownership

• No Sidelines – we collaborate without ego or boundaries

• Move With Curiosity – we ask why, explore boldly, and learn fast

• Truth With Heart – we communicate with honesty and empathy

OUR COMMITMENT TO INCLUSION

At Attention Arc, we believe people do their best work when they feel they belong.

Inclusion isn't just about representation. It's about creating an environment where people feel seen, supported, and comfortable showing up as themselves.

We value different lived experiences and perspectives and actively create space for those voices to shape our work. We're committed to building an agency where everyone has a genuine seat at the table and is trusted to step in and contribute, fostering collaboration, encouraging curiosity, and creating opportunities for people to take ownership and make an impact.

Because when people feel heard, respected, and confident to step forward, we all move forward together.

WHAT WE OFFER

Compensation: The estimated range for this role is $50,000 - $60,000. Compensation packages are based on the skill level and experience each candidate brings to the role.

We're committed to rewarding our people fairly and supporting their growth with intention. Our salaries are competitive, thoughtfully benchmarked, and designed to ensure equity across roles, experience, and impact. Growth at Attention Arc isn't tied to a calendar. It's driven by performance, progress, and potential. We continuously invest in our people through ongoing feedback, development, and opportunities to take on more, so you can keep building your career in meaningful ways.

We know that great work starts with people who feel genuinely supported, inside the office and out. Our benefits are designed with your whole self in mind: your health, your family, your financial future, and your wellbeing day to day. We're committed to making sure that everyone at Attention Arc has what they need to thrive, not just professionally, but personally.

Here's what you can expect:

• Flexible Paid Time Off

• Comprehensive Medical, Dental, and Vision plans

• Competitive Parental Leave that gives you time to bond with your family

• Hybrid work model with in-office collaboration

• Mental health support

• Annual agency contribution to 401(k)

• Flexible Spending Accounts (FSAs) and Healthcare FSA

• Commuter benefits and corporate discounts

• Carrot Fertility and family-building support

• Employee Assistance Program (EAP)

• Casual work environment, team building, and other social events

LOCATION

We operate on a hybrid, in-office model designed to foster collaboration, mentorship, and hands-on learning. Employees are expected to work from the office three days per week (Tuesday, Wednesday, and Thursday) to fully experience the energy of our teams and build meaningful connections.

Candidates must reside in and be able to commute to one of the following office locations three days a week:

• Irvington, New York

RIGHT TO WORK IN THE US

You must be authorized to work in the United States for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.