Business Operations Associate & Event Planner

Join the Rapidly Growing Team at Attivo Partners!

Are you dedicated to excellence and eager to advance your career? Passionate about technology and startups? Excited to work with some of the most innovative early-stage companies in the world? If so, Attivo Partners is the place for you!

Why Attivo?

Attivo Partners is a fast-growing full-service finance and accounting consulting firm headquartered in San Francisco, with a presence in major startup hubs across the US. Our remote teams specialize in providing fractional CFO and accounting services to venture-backed emerging growth clients, supporting their journey from inception to over $50M in revenue.

What We Offer:

• Collaborative Environment: Work alongside a talented team with extensive experience in venture-backed companies. At Attivo, we believe in teamwork and value the unique insights and creativity each member brings.
• Culture of Growth: We thrive on the challenges presented by diverse and exciting clients, offering unparalleled learning and professional development opportunities.
• Mentorship and Training: We are committed to nurturing talent and providing ongoing mentoring and training to help you grow personally and professionally.
• Flexibility: We understand the importance of balance and are dedicated to maintaining a culture that supports your career and personal life.

Our Values:

• Lasting Relationships: We build solid and enduring connections with our clients and team members.
• Data-Driven Insights: We leverage data to drive intelligent decisions and impactful results.
• Growth-Focused Mindset: We embrace opportunities for continuous improvement and innovation.
• Collaboration-First: We prioritize teamwork and believe the best solutions come from working together.
• Culture-Conscious: We foster a supportive and inclusive culture where everyone can thrive.

Join us at Attivo Partners and be part of a team that's shaping the future of finance and accounting for startups. Let's grow together!

Role Overview

The Business Operations Associate & Event Planner is a dual-role position that ensures seamless internal operations while planning and executing impactful company events. This individual will provide administrative and logistical support to internal teams, coordinate cross-functional workflows, and lead the execution of employee engagement activities, retreats, and company-wide events. The ideal candidate is detail-oriented, highly organized, and able to thrive in a dynamic, fast-paced environment.

Responsibilities

Operational Support

• Support daily administrative functions for internal operations
• Assist with internal process documentation, project tracking, and workflow improvements
• Act as backup support to Executive Assistants and assist with calendaring, travel, and logistics as needed
• Coordinate technology access logistics for new hires in partnership with People & Talent
• Manage internal tools and platforms used for scheduling, communications, and reporting
• Provide excellent internal customer service to employees and leadership
• Assist in identifying areas for process improvement and propose solutions to enhance efficiency, productivity, and promote a culture of excellence
• Provide administrative support for ad hoc projects

Event Planning & Execution

• Plan, coordinate, and execute company-wide events including (4) annual regional gatherings, US annual retreat, and regional coworking days
• Develop event timelines, budgets, and vendor relationships
• Coordinate logistics such as venues, travel, meals, supplies, communications, and agendas
• Act as on-site or virtual point of contact during events to ensure smooth execution
• Solicit and analyze feedback to continuously improve event experiences

Collaboration

• Maintain Slack channels, Monday boards, and other internal and client collaboration tools
• Facilitate internal meetings, including: All Hands, Water Coolers, Game Nights, Lunch & Learns, Collaboration calls
• Administer reward and recognition programs

Requirements

• Strong skills in streamlining operations, problem solving, and team building
• Proven experience in managing large-scale events from initiation to completion
• Proven ability to identify inefficiencies and drive implementation of process improvements
• Strong tech experience in the following preferred: Monday, Slack, Google Workspace, Dropbox, Lastpass, Rippling, and Bizinta
• Excellent verbal and written communication skills
• Clear and concise communicator. Able to convey ideas efficiently and succinctly.
• Able to convey ideas efficiently and succinctly
• Excellent organizational skills and attention to detail
• Excellent interpersonal skills with good negotiations skills and the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent time management skills with a proven ability to meet deadlines
• Ability to maintain a high level of integrity and confidentiality
• Ability to operate with minimal guidance while exhibiting critical thinking
• Ability to juggle multiple projects under tight timeline
• Ability to be flexible and adapt to learn various software platforms 
• Ability to work independently and collaboratively across teams
• Flexible and able to adapt quickly in a changing environment
• Experience managing vendors and budgets preferred
• Demonstrated emotional intelligence and self-awareness in interpersonal interactions

Education & Experience

• 3-5 years of experience in operations, administration, or event planning roles
• Bachelor's degree in a related field, or equivalent work experience, required
• Microsoft Office Suite.  Advanced experience in Excel required. 
• Experience with Monday.com, Bizinta, Rippling - preferred

Professional Attributes

• Positive, proactive, and service-oriented mindset
• Ability to anticipate needs and solve problems with minimal direction
• Strong sense of ownership and accountability
• Strong judgment in prioritizing tasks and delivering value efficiently, aligned with a ‘progress over perfection’ mindset
• Prior experience in a remote or hybrid work environment
• Event planning certification (e.g., CMP) is a plus but not required
• Professional curiosity and creativity
• Passionate desire to learn and to support continuous improvement

• Must be a problem solver, creative thinker, and resourceful, with the ability to think outside the box
• Ability to learn quickly, make an immediate impact

Location/Travel

• Remote – Pacific Time Zone
• Ability to travel at least twice a year for All-Staff Retreats & Regional Meetups

Reports To: VP

Salary Range: $85,000-$115,000 per year, plus bonus (based on experience)

Position Status: Full-Time Exempt