Administrative Assistant

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 1,400+ passionate team members across 40+ locations and growing!

Atwell, LLC is a proud recipient of the following 2023 awards:

• 8 consecutive years in a row as a “Best Places to Work”, “Hot Firm Nationally” by Zweig group
• Recognized as #7 in the “Top 100” firms in the US by Zweig Group
• Recognized by ENR #74 in the ENR Top 500 and ranked in every region;
• Recognized in Crain Magazine’s “Fast 50” for the fastest growing firms
• Named in the “Top 50 Coolest Places to Work” by Crain Magazine

As an Administrative Assistant and be at the heart of our Survey & Real Estate Land Development Consulting team. You'll provide crucial support while diving into a variety of dynamic tasks. The ideal candidate will be responsible for enhancing the firm’s effectiveness by providing administrative and project related administration to the Survey & Real Estate Land Development Consulting Team. This role necessitates your physical presence at our location.

Description

Administrative Functions:

• First point of contact representing Atwell, greets visitors and clients in a polite, professional demeanor.
• Ordering and maintaining office supplies and equipment maintenance.
• Prepare for staff and client meetings - planning, refreshments, prep-set up and break down; calendar management; facilitate incoming and outgoing mail (including FedEx/UPS/courier).
• Arrange all aspects of travel; arrange flights, hotels, rental car, travel profiles and obtain necessary approvals.
• Coordinate with reprographics and mail services.
• Reconcile monthly credit card statement providing documentation for each transaction.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system/office access.
• Liaison with building landlord as needed.
• Performs other administrative tasks as assigned.

Project Administrative Functions:

• Provide administrative support to project teams including formatting utilizing Microsoft Office Suite and Adobe Acrobat Pro.
• Collaborate with engineers and survey to determine the specifications of the project.
• Prepare proposals, permit applications, reports, and conduct proofreading to ensure accuracy.
• Prepare letters with information from various districts, county, and city websites.
• Assist with input and logging of RFIs, Submittals, Drawings, Meeting Minutes, Transmittals, Legal Advertisements.
• Schedule Client and Project Manager meetings.
• Lead project deliverable packages whether print or digital.
• Deltek Vision project data entry (e.g. new opportunities and purchase orders).
• Assist with special projects and other tasks, as assigned.

Qualifications:

• Effective communication skills at all levels.
• Responsiveness to management feedback.
• Strong organization and time management.
• Quick learning and retention.
• A valid driver's license and a good driving record for company vehicle use.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Project.

Education/Experience:

• High school diploma or GED
• Experience in the Real Estate Land Development/ Survey field required
• Minimum of three years of related experience and/or training, or an equivalent combination of education and experience

 

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Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life:

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Money:

• Competitive Compensation packages 
• Annual bonuses, spot bonuses and peer recognition awards
• 401(k) plan matching formula is 50% of your contributions up to 6%
• Tuition Assistance
• Student Loan Repayment up to $25K
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals up to $5,000
• Annual Wellness Reimbursement up to $500 for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)

‘Atwell’ness:

• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services