New

Contracts Administrator

Austin, TX

 

About us

At Auctane, we are united by a passion to help businesses deliver — whatever their size, wherever they are, and however they operate. We make it possible for businesses to meet the ever-changing requirements of their industry and customer expectations. Auctane products enable hundreds of thousands of businesses to annually mail and ship billions of items — over $200 billion worth — to recipients around the globe.

The Auctane family of mailing and shipping software products includes ShipStation, Stamps.com, ShipStation API, Metapack, GlobalPost, and Packlink. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart.

Our values

Win as One. Delight Customers. Deliver Great Outcomes. 

About the role

Auctane’s global legal team is seeking a Contracts Administrator to support commercial contract review and managing the CLM system. This role involves reviewing, negotiating, and finalizing contracts to ensure compliance, mitigate risks, and uphold the company’s interests. In addition, this role will support the legal team in other departmental projects and legal operations improvements. The ideal candidate will have the knowledge and experience to handle contract negotiations with minimal supervision, including familiarity with contract review software and AI tools. The role will report to a Director, Senior Corporate Counsel.

About the team

Join the Auctane Legal Department, a collaborative group of legal professionals managing the legal work for Metapack, Packlink, ShipStation, ShipEngine, Stamps.com, ShippingEasy, Endicia, GlobalPost, ShipWorks, and Return Rabbit and all subsidiaries in the family of companies.

What will you be doing?

Primary Objectives:

  • Assist the legal department in global vendor contract review
  • Maintain the contract repository and assist with day-to-day contract administration
  • Provide other legal department support
  • Review and negotiate commercial contracts.
    • Review, analyze and interpret contract terms, ensuring alignment with company guidelines, industry standards and regulatory requirements. 
    • Identify potential contract language risks that may require escalation.
    • Negotiate vendor contracts, NDAs, amendments, schedules and other legal documents using established templates and guidelines.
    • Provide timely and effective communication to all stakeholders regarding contract status, performance, and any potential issues.
  • Maintain the contract repository and manage the day-to-day contract administration.
    • Provide support through all phases of the contract lifecycle, including the signing and filing process.
    • Maintain electronic filing structure for contracts so that documents are accessible, doing so accurately and effectively. 
  • Support efforts to organize, manage, and access legal documents and records.
    • Review, update, and maintain templates, corporate forms, and online terms of service.
    • Identify, design, and implement operational processes to increase efficiency and filing consistency.
    • Assist with requests for information from our internal stakeholders as well as external parties, such as auditors, regulators, partners, customers, and vendors.
  • Other legal department support 
    • Work on other legal department projects as necessary, including assisting with routine corporate governance and licensing filings. 
    • Maintain and enhance legal department tools, including intranet sites, templates, and workflow systems.
    • Assist with continuous improvement initiatives across legal operations.

What are we looking for?

  • Bachelor’s degree.
  • 2-5 years prior contract administration or contract negotiation experience. Experience with technology, software licensing or SaaS contracts strongly preferred.
  • Proven knowledge of contract law and contract management principles. 
  • Highly responsive, with excellent written and verbal communication skills.
  • Ability to carefully proofread and pay close attention to detail.
  • Excellent organizational and record keeping skills.
  • High degree of professionalism and ethics. 
  • Ability to maintain absolute confidentiality and discretion.
  • Self-starter with excellent problem-solving abilities and project management skills.
  • Sense of humor and strong interpersonal skills.
  • Strong working knowledge of Google Workplace tools (especially cloud document storage tools), Microsoft Office Suite, and Adobe Acrobat.
  • Familiarity with DocuSign, Salesforce, or similar contracts lifecycle management software tools.

What will make you stand out?

  • Prior experience working with in-house legal department for a global organization. 
  • Sound and practical business judgment and decision-making skills.
  • Ability to excel in a diverse and global work environment, with remote colleagues in different regions.
  • Experience working with LegalSifter or similar AI contract review tools.
  • Experience with corporate governance, entity maintenance or insurance licensing filings.

The Tech

  • Google Suite 
  • DocuSign eSignature
  • DocuSign CLM or similar contract lifecycle management tools
  • LegalSifter or similar AI contract review tools

What do we offer?

  • 🏠 We are a hybrid company. All team members at Auctane in Austin come into the office Tuesdays, Wednesdays and Thursdays.
  • 🛬Take the reins of your time off with our Flex Time Off policy – because work-life balance should always be in your hands!
  • 🌅 We offer 12 paid holidays for all of our US employees!
  • 💰401k employer matching program – because your future deserves a friendly boost!
  • ⭐️We conduct annual merit reviews to recognize and reward your hard work and achievements.
  • 🏟️ Company events, we work hard, play hard! We do our best every day, even at our regular team-building events.
  • 🏢 Attractive office space in the heart of central Austin, Texas (free drinks, snacks…).
  • 🍽Indulge in weekly catered lunches at our office – a delicious perk to fuel your work.
  • 🏐 Health and Wellness: The well-being of our team is super important to us. Choose from different options that include medical, dental, and vision plans. 
  • 🏋🏾‍♀️Fitness center in the office with Tonal Mirrors, Pelotons, free weights, etc.
  • 🧠Employee Assistance Program. We offer up to 8 free mental health sessions. 
  • 💪🏽We offer gym discounts to help you stay fit and healthy!
  • 📚We offer education reimbursement to all employees, ensuring that you can pursue your educational goals while excelling in your career with us. Invest in your future and let us support your growth every step of the way. 
  • 🔗 Employee Referral Program! We reward employees helping us find top talent!
  • 💜 An inclusive, casual and upbeat work environment. The personality and opinions of each of our team members are important and valid; we aim to offer all employees a safe environment where they can be themselves and thrive.

Additional Position Duties: (The following is a list of what all employees, except those with medical accommodation, may be regularly required to do.)

  • Sit for prolonged periods of time
  • Utilize wrist and hands for a prolonged period of time
  • Walk short distances
  • Stand for short periods
  • Speaking and conversing with others
  • Lift up to 25lbs without assistance up to chest height

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