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Payroll and Accounts Payable Specialist

Boston, MA

Audax Group is a leading alternative investment manager with offices in Boston, New York, San Francisco, and London. Since its founding in 1999, the firm has raised over $40 billion in capital across its Private Equity and Private Debt businesses. With more than 400 employees and approximately 180 investment professionals, the firm is a leading capital partner for North American middle market companies. For more information, visit the Audax Group website www.audaxgroup.com.

POSITION SUMMARY:

The Payroll and Accounts Payable Team owns the payroll, accounts payable and T&E (travel and expense) processes across the firm. The Accounts Payable and Payroll Specialist is responsible for timely and accurate payments and reimbursements to outside vendors and employees of Audax.

RESPONSIBILITIES:

  • Responsible for invoice processing and review; processes ACH/wire/check payments to outside vendors and employees of Audax.
  • Ensure that all payments and entered and classified to the correct department and GL in NetSuite.
  • Coordinate various work streams with third party administrator, ensuring that supporting documentation (invoices, approvals, etc.) is delivered timely and in accordance with policy.
    • Oversee accounts payable and T&E expense report processing, including assisting during peak times and for one-off emergency payments.
  • Works with external consultants, executive assistants, and suppliers to resolve discrepancies or obtain missing information on invoices and expense claims.
  • Assist in the preparation of our multi-state semi-monthly payroll as well as bonus payments among three offices in the US
  • Prepare semi-monthly payroll journal entries and assist with monthly/quarterly payroll reconciliations across multiple legal entities.
  • Coordinate with Human Resources on payroll matters related to new hires, terminations, changes in salary, tax withholdings, deductions, benefit changes, leave of absences and employee relocations via our payroll system (Ceridian Dayforce)
  • Review and reconcile vendor statements to ensure all invoices have been received.
  • Respond to all payment and general AP inquiries and resolve matters with accuracy and efficiency.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
  • Review and process travel and expense reports.
  • Verify, remit and finalize the transmission of employee deductions for the 401(k) & FSA Plan to the appropriate vendors.
  • New vendor setup in system, verification and authentication of vendor payment details.
  • Support month-end close, including preparation of journal entries and balance sheet reconciliations, and adhere to month-end closing deadlines.
  • Supports Accounts Payable Manager/Financial Administration department on miscellaneous/ad-hoc projects.

REQUIREMENTS/QUALIFICATIONS:

  • 3-6 years of experience in public accounting or accounts payable
  • BA/BS degree, with an excellent GPA; major in Accounting preferred
  • Proficiency with NetSuite and Concur a plus
  • Systems and time tracking experience with Replicon and Ceridian a plus
  • Very detail-oriented and well organized
  • Ability to work independently in a fast-paced environment and handle multiple projects at once
  • Creative thinker who is interested in improving process and enjoys taking initiative
  • Excellent verbal and written communication skills

Location: Boston, Ma 

Hybrid - 3 days / week

 

 

 

 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. 

Audax Management Co. is an equal opportunity employer.

Please note that Audax Group and its affiliated entities do not accept unsolicited resumes from a third-party recruiting agency not currently under a signed agreement. Any unsolicited resume that is sent to directly to Audax Group or one of its affiliated entities, or its employees, including those submitted to hiring managers by a third-party recruiting agency not currently under a signed agreement, will be considered property of Audax Group. If a third-party recruiting agency submits a resume without an agreement, Audax Group or its affiliated entities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the third-party recruiting agency. Any third-party recruiting agency should contact either a member of the Talent Acquisition or Human Resource team at Audax Group, in conjunction with a valid, fully executed contract for service based upon a specific job opening.

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