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Office Manager
Who We Are
Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media
Why Authentic
You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.
What You’ll Do
As Office Manager, you will coordinate and oversee all administrative duties in our Miami office. This position reports to EVP of Operations working closely with the Operations and HR team in NY to ensure all business needs are appropriately met. To be successful in this role, the ideal candidate is well organized, has the ability to multi-task, is able to work in a fast-paced environment and is a team-player who takes the initiative to resolve operational challenges and improve processes.
What you’ll be working on
- Oversee the day-to-day activities of the office as the main point of contact in the reception area
- Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and employee list
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
- Manage office budget and coordinate with finance to ensure timely payment to vendors
- Collaborate with the building facilities team for office maintenance needs
- Provide first level IT support to executive team and onsite staff
- Support operations safety management and policies and procedures
- Coordinate internal and external resources, and cultivate relationships with vendors
- Provide executive and administrative support and coordination as needed including managing calendar.
- Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work.
Must Haves:
- 4+ years of office management experience
- Ability to operate effectively & efficiently in a fast-paced environment
- Must exhibit excellent attention to detail and good organizational skills
- Must be energetic, highly motivated and able to multi-task
- Must take ownership of tasks and be able to follow through independently
- A self-starter who provides white glove customer service.
- Must be an adaptable problem-solver with the curiosity to learn
- Excellent written, interpersonal and communication skills
- Advanced computer skills and experience using email tools and online platforms (Box, Zoom)
- Proficiency in Microsoft Office, with aptitude to learn new software and systems
Primary Location Salary Range:
$60,000 - $70,000
Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.
For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com
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