Executive Assistant, Senior Leadership Team

Who We Are

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media

 Why Authentic

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

What You’ll Do

We are looking for an experienced Executive Assistant to join our busy, hardworking, and successful team to provide executive-level support to several of Authentic's Executives. The Executive Assistant to Senior Leadership will deliver comprehensive, white-glove administrative support. To be successful in the role, you should have exceptional intellectual capability, resourcefulness, and excellent communication skills. You should also be professional, responsive, and above all, service driven. The Executive Assistant should have an organizational flair, a strong eye for detail, and the ability to manage complex projects effectively.

What You’ll Be Working On

• Proactively manage and coordinate Senior Leaders' calendar schedules.
• Coordinate all travel, domestically and internationally, for Senior Leaders, including assisting with obtaining passports and visas. Be available during off hours during international travel to assist with any adjustments that may arise.
• Manage and schedule all global meetings and leadership meetings, both on-site and off-site, including phone and onsite interview coordination.
• Prepare and deliver high-quality PowerPoint presentations for a variety of events.
• Compile data, conduct research, and assist in coordinating activities for the executive staff.
• Acquire necessary signatures and process invoices for Senior Leaders.
• Maintain accurate and timely expense reporting.
• Act as a liaison for VIP guests, clients, and customers to ensure their experience is stellar.
• Handle miscellaneous administrative duties as needed.
• Organize and actively participate in leadership staff meetings.
• Manage multiple projects, ensuring timely delivery and high-quality outcomes.
• Ad Hoc duties as assigned.

Must Haves:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 3-5 years of experience supporting senior leadership in the lifestyle, entertainment, or media industry (preferably in a startup space).
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
  • Excel: Ability to perform data analysis, create reports, and manage spreadsheets with advanced functions.
  • PowerPoint: Expertise in creating visually appealing and effective presentations.
• Demonstrated ability to manage complex projects and initiatives independently.
• Experience supporting C-suite or executive-level leaders.
• Exceptional organizational skills and a high degree of attention to detail.
• Ability to exercise independent judgment while handling multiple tasks.
• Strong interpersonal skills and the ability to partner with various functions while maintaining confidentiality.
• Continuous improvement mindset with a focus on streamlining processes, programs, and meetings.
• An "always-on" approach to work and availability.
• Previous executive-level experience in fast-paced, dynamic environments.

Primary Location Salary Range:

$90,000 - $100,000

Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here:

https://www.authentic.com/privacy-policy