Documentary Production Coordinator

Who We Are

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media

 Why Authentic

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

Studio 99 are looking for a full time documentary Production Coordinator to join their editorial team at their Marble Arch office five days a week. The role is suited to someone with documentary experience across development, filming, edit and post production. Who has excellent organisational and admin skills, is good with numbers and logistics, confident using Excel, able to multitask and maintain a calm, positive attitude in a fast-paced environment. 

This is a great opportunity to join an Emmy award-winning production company with scope for career development.

Tasks, Duties & Responsibilities These will include (but not limited to):

• Issuing and managing NDAs for signature
• Onboarding teams and new starters
• Preparing draft employment and supplier contracts
• Processing invoices: checking details and obtaining approvals
• Managing talent databases, sourcing and vetting local crew and production teams
• Reconciling expenses, assisting with budgeting & updating cost managers
• Sourcing locations and obtaining location permits
• Creating call sheets and helping to draft Risk Assessments
• Booking travel: taxi’s, flights, visas as needed, couriers, hire cars and accommodation
• Booking camera, lighting, digital, motion and production kit and carnets
• Helping to obtain releases, archive and music clearances
• Measuring & calculating carbon footprint on specific projects
• Attending and assisting on shoots where required
• General admin including filing and organisation
• Data management – archiving jobs, assets and creating relevant logs
• Post production and delivery paperwork
• US and UK payroll
• Diary management – setting up and preparing for meetings

Must Haves:

• One - two years experience as a documentary production coordinator on premium feature documentaries and docuseries across development, filming, edit, post production and delivery.
• Strong administrative and organisational skills
• Attention to detail
• Able multitask, forward plan and work to deadlines
• Good project management skills
• Excellent communication skills
• Pro active and ability to self-manage
• Team player, ability to remain calm under pressure and positive attitude
• Willingness & Desire to Learn/Progress

Technical Skills / Qualifications

• Experience in Adobe and MS Office software: Word, Excel
• Desired but not essential: experience in Moviemagic
• Desired but not essential: experience in Albert Sustainability

Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

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