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Coordinator, People Operations

New York, New York

Who We Are

Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media

 Why Authentic

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

What You’ll Do

Reporting to the Senior Director, People Operations, the Coordinator, People Operations will provide day-to-day operational and administrative support across onboarding, offboarding, HRIS, compliance, and employee inquiries. You will be the first point of contact for employee inquiries, ensuring seamless processes and an exceptional experience.

What you’ll be working on

People Operations & HRIS Support

  • Act as the first support line for employee inquiries, escalating complex matters as needed.
  • Maintain data integrity in our HRIS (UKG) and other People platforms, ensuring accuracy and efficiency.
  • Track and management position management data (job codes, requisitions, and reporting structure) within the HRIS to ensure alignment with headcount planning and reporting.
  • Support compliance initiatives, including I-9 verification, record retention, and audit prep
  • Assist with the development of HR Process improvements and workflow optimizations.
  • Prepare reports and dashboards for HR metrics and leadership reviews.

Onboarding & Offboarding

  • Assist with employee communications regarding policies, holiday schedules, and programs.
  • Partner with People & Culture team to support engagement initiatives and culture-building activities.
  • Manage system-based onboarding and offboarding processes

Compliance & Documentation

  • Maintain accurate employee records, ensuring alignment with internal policies and legal requirements.
  • Assist with audits, EEO reporting, and other compliance-driven tasks.
  • Support visa/immigration data collection and document tracking.

Must Haves

  • Bachelor’s degree in HR, Psychology, Business, or related field
  • 1 – 3 years of HR, People Operations, or administrative support experience
  • Strong understanding of HRIS (UKG preferred) and HR workflows
  • Detail-oriented with excellent organizational and problem-solving skills
  • Ability to manage confidential information with discretion
  • Strong written, verbal, and interpersonal communication skills
  • Comfortable working in a fast-paced, high-growth environment

 

Primary Location Salary Range:

$70,000 - $80,000

Fraud Alert: Unauthorized Job Offers and Impersonations

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

  • All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
  • Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
  • We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com.

 

Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com

To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here:

https://www.authentic.com/privacy-policy

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