Facilities Coordinator II

Job Overview:

The Facilities Coordinator is responsible for processing requests received by the Facilities department. This position interacts with teammates, departments, and leadership to coordinate scheduling and ensure that Facilities-related needs are addressed promptly and professionally. When cross-functional projects occur, the facilities Coordinator serves as a liaison between departments, manages service scheduling, communicates relevant updates, and ensures documentation is complete for proper closure.

Key Responsibilities:

• Building Maintenance and Repairs:

Coordinating and supervising maintenance activities for equipment, building systems (including HVAC, electrical, and plumbing), as well as the facility's structural components.  

• Security and Safety:

Oversee safety compliance, manage security systems, create emergency plans, and attend regular meetings.

• Event Planning

Provide support for company events, including planning, setup, catering coordination, and stage logistics. Assist administrative assistants with catered meetings and events, handling delivery and clean-up tasks as needed.

• Mail Shipping and Receiving

Distribute mail, coordinate between the Director of Facilities and vendors, and manage postal equipment.

• Vendor Management:

Liaising with external contractors to facilitate maintenance, repairs, and additional services.  

• Space Management:

Manage office space allocation, coordinate moves and renovations, and update seating plans and office signage weekly on the internal site. Move furniture as needed.

• Administrative Tasks:

Manage purchase/work orders and facility expense records.

Monitor Facilities emails daily, log work requests, track progress, and report overdue items.

Process amenity service requests for Charlotte campus events.

Draft department, site, or company-wide Facilities updates.

Maintain office supplies and coordinate with vendors on accounts.

Assist leadership with onboarding, offboarding, and teammate relations.

• Communication and Coordination:

Acting as the contact for tenants, employees, and vendors, and managing facility-related communications.

• Meeting and Conference room

Assists with booking designated rooms throughout the campus.

Setup table and chair configuration

• Food and Beverage

Oversee food services, assist with negotiating contracts, and introduce new vendors and ideas.

• Compliance:

Ensuring that the facility meets applicable regulations and safety standards.

Additional Information:

• Ability to lift up to 50 lbs.
• Capable of walking, standing, and sitting for extended periods.
• Willingness to work occasionally scheduled overtime as needed.
• Able to perform effectively in a fast-paced, agile environment.
• Required to work in the office five days a week with some flexibility

About AvidXchange

AvidXchange is a leading provider of accounts payable (“AP”) automation software and payment solutions for middle-market businesses and their suppliers. By trade, we are a technology company, but if you ask anyone who works here, they’ll tell you our people are at the core of who we are. We focus on creating a culture of Diversity, Inclusion & Belonging, and are proud to be a safe place where teammates can bring their whole selves to work. At AvidXchange, mindset is everything. We are Connected as People, Growth Minded, and Customer Obsessed. These three mindsets represent our culture – who we are, who we’ve always been, and they guide us to improve every day. Since our founding in 2000 in Charlotte, NC, we’ve created a company of over 1,600 teammates working across the U.S., or remotely. AvidXchange is proud to be Certified™ as a Great Place to Work®. The prestigious recognition is based on anonymous data from our teammates and makes official what our teammates have known for years – that AvidXchange is a Great Place to Work®. 

Who you are: 

• A go-getter with an entrepreneurial mindset – that means you are not afraid of taking risks, winning big or facing the unknown. 
• Someone who understands that business is people centric. Connecting with others as humans first allows you to develop mutually beneficial working relationships. 
• Focused on making a difference for our customers. AvidXchange exists to help solve complex problems for our customers so we can all realize our potential. 

What you’ll get:  

AvidXchange teammates (we call them AvidXers) get the perks and prestige of a publicly traded tech company paired with the flexibility of a founder-led startup. We help our AvidXers develop as professionals and as human beings, providing work/life balance, development programs, competitive benefits and equity options. At AvidXchange, we are building more than a tech company – we are building an experience. We remain committed to a culture where you can fully be 'you’ – connected with others, chasing big goals, and making a meaningful impact. If you want to help us grow while realizing your potential and creating stories you’ll tell for years, you’ve come to the right place.

AvidXers enjoy:  

• 18 days PTO* 
• 11 Holidays (8 company recognized & 3 floating holidays) 
• 16 hours per year of paid Volunteer Time Off (VTO) 
• Competitive Healthcare 
• High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage 
• 100% AvidXchange paid Dental Base Plan Coverage
• 100% AvidXchange paid Life Insurance 
• 100% AvidXchange paid Long-Term Disability 
• 100% AvidXchange paid Short-Term Disability  
• Employee Assistance Program (EAP) - Provides counseling services, legal and financial consultations and health advocacy for Teammates and their eligible dependents
• Onsite Health Clinic with Atrium Health - available to Teammates and their eligible dependents
• 401(k) Match: 100% match on the first 3% of your salary, plus 50% match on the next 2%
• Parental Leave: 8 weeks 100% paid by AvidXchange** 
• Discounts on Pet, Home, and Auto insurance 
• BrightDime Financial Wellness Tool, offered free to teammates 
• WeeCare Childcare Service: helps teammates find affordable daycare, childcare, and tutors 40% less expensive than traditional daycare centers 
• Perks at Work: free discount program that provides teammates the opportunity to save on items from electronics, movie tickets, car buying, vacations, and more 
• Onsite gym fitness center, yoga studio, and basketball court
• Tuition Reimbursement up to the federal maximum of $5,250***
• Hybrid Workplace Flexibility
• Free parking

*Fully granted from beginning of year, pro-rated if hired mid-year 

**Must be full-time for at least 3 months

***Must be full-time for at least one year 

Equal Employment Opportunity

AvidXchange is an equal opportunity employer. AvidXchange is committed to equal employment opportunity in accordance with applicable federal, state, and local laws. AvidXchange will not discriminate against applicants for employment on any legally recognized basis. This includes, but is not limited to veteran status, race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age and physical or mental disability.