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Senior Office Manager

Austin, TX

About the Team

Avride is a leading developer in the autonomous vehicle and delivery robot industry.  Our dynamic team, composed of a few hundred engineers develops and operates autonomous cars and delivery robots across the globe, shaping the future of mobility and logistics.

At Avride, we are committed to making the roads safer and more accessible for everyone. At the core of our philosophy is the belief in the transformative power of technology. Every product we develop, every test we conduct, and every service we launch is anchored in our vision of creating a safer and more sustainable world with help of cutting-edge technologies and breakthrough solutions.

About the Role

The Senior Office Manager oversees the day-to-day administrative and facilities operations, manages budgets, maintains contracts and tracks payments for vendors and contractors, and ensures smooth coordination across all departments.

What You'll Do

  • Handling daily office routine tasks/issues.
  • Supervising the administrative and support team; delegating tasks and monitoring outcomes.
  • Managing vendor and contractor contracts, negotiating terms, and monitoring service quality.
  • Preparing, managing, and monitoring budgets for administrative functions; tracking expenses, controlling payments, and identifying cost-reduction opportunities.
  • Maintaining and improving administrative policies, procedures, and systems to ensure operational excellence and regulatory compliance.
  • Coordinating with the Human Resources (HR) department regarding company events and employee benefits.
  • Ensuring compliance with workplace safety standards and regulatory requirements.
  • Coordinating business travel, managing corporate housing, and managing/coordinating the fleet of replacement corporate vehicles.
  • Liaising with international offices.
  • Supporting cross-departmental initiatives and ensuring effective information flow between teams.

What You'll Need

  • 5+ years of experience in office management, administration, or operations.
  • Highly motivated, engaged, and able to perform well under pressure.
  • Strongly desirable to have experience managing vendors, contractors, and service contracts; a portfolio of relevant projects is a plus.
  • Strong skills in team interaction, critical thinking, good analytical abilities, and the capacity to achieve set goals.
  • Proficiency and understanding of work within tracking systems (e.g., Jira, Trello) and project or facility management tools.
  • Attention to detail, focus on quality, adherence to deadlines, responsibility, and a hands-on, practical approach to problem-solving.

Nice to Have

  • Experience supporting multi-site or multi-department operations.
  • Familiarity with ERP or procurement systems is not mandatory.
  • Previous work experience in the IT sector.

Candidates are required to be authorized to work in the U.S. The employer is not offering relocation sponsorship, and remote work options are not available.

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