Business Operations Specialist

Who You Are

You are a highly organized and energetic individual with a passion for creating repeatable, efficient systems. You thrive in a fast-paced environment, enjoy taking initiative, and excel at juggling multiple priorities with meticulous attention to detail. Challenges are your problem solving fuel.

The Opportunity

This is an opportunity to be the organizational backbone of a dynamic and rapidly growing company. You will play a pivotal role in ensuring operational excellence, driving key administrative functions, and contributing directly to the company's success. You work directly with executive leadership to build the operational foundation to support future growth.

Who We Are

We are a team of highly ambitious individuals driven by a mission to deliver exceptional results for our clients. We work hard, have fun, and value a collaborative and supportive work environment where everyone's contributions are recognized and appreciated. We embrace a fast-paced, results-oriented culture, so if you thrive on challenges and are passionate about making a difference, this is the place for you. 

What You'll Do

• Business Management Support: You will be responsible for owning and managing critical business operations, making key decisions that directly impact the company's efficiency and success. This includes coordinating back-office administrative functions, managing and streamlining office operations, and providing comprehensive administrative support to executive leadership.
• Compliance Management: You will ensure meticulous adherence to corporate and state compliance requirements, maintain and update compliance documentation, and guarantee timely filing and reporting.
• Office Management: You will oversee facility maintenance and logistics, manage office supply inventory and procurement, and cultivate a clean, efficient, and well-organized workplace.
• Onboarding and Human Resources Support: You will manage the new employee onboarding process, coordinating pre-hire tasks, first-day preparations, and creating welcoming and comprehensive orientation experiences.
• Event Coordination: You will plan and execute corporate events, meetings, and team gatherings, managing logistical details, vendor communications, and event budgets to ensure smooth and professional event execution.

Must-Haves

• Proactive Go-Getter: Demonstrated ability to take initiative and drive tasks to completion independently.
• Exceptional Organizational Skills: Masterful at managing multiple priorities, maintaining meticulous records, and creating systematic approaches.
• Collaborative Spirit: Strong interpersonal skills with the ability to effectively coordinate across all levels of the organization.
• Problem-Solving Mindset: Ability to anticipate needs, find creative solutions, and adapt quickly to changing environments.
• Excellent Communication Skills: You will communicate with executives, employees and vendors in verbal and written form. Professional and cordial communication should be second nature. 
• Context-Aware: Ability to maintain confidentiality and handle sensitive information professionally.

Nice to Haves

• Bachelor's degree appreciated but not mandatory.
• 3-5 years of experience in executive support, office management, or a related role preferred.
• Proficient with Microsoft Office software.

Details

• Full-Time Position: In-office location with core hours from 9:00 AM to 3:00 PM.
• US Citizenship: We support National Security and Defense customers. US Citizenship and background checks are required.

About Awetomaton

We build software that enables humans to make informed decisions from raw intel data, with a specialization in satellite collection. We are a Dayton-based defense startup that believes there is a critical skill & culture gap - one we are filling with high-output, mission focused engineering talent. Results matter to our customers. We've never lost a customer because we deliver what they need. Awetomaton is where you do work that matters with a passionate team in an environment that inspires your creativity.

Benefits

We provide industry leading benefits that balance your health & wellbeing today, as well as lay a solid financial future into retirement. Highlights of our benefit plan include:

• Flexible time off totaling 36 days / year. No approvals required.
• 100% 401k company match up to IRS annual limits. This is a benefit of up to $23,000 for 2024.
• Health plan through Blue Cross Blue Shield with Health Savings Account (HSA). We pay 95% of employee premiums including family plans.
• Employee favorite: Tech and Wellness reimbursement of $3000 / year. Treat yourself with the newest gadgets or athletic gear. No approvals required.
• Annual profit sharing as 401k contribution. No set percent and dependent on annual company performance. Benefit is above and beyond 401k match.
• Windows or MacBook laptop and well-equipped office spaces for optimal productivity in office and on-the-go.