Management Analyst

The primary objective is to provide services and deliverables through performance of support services. 

• Databases and spreadsheets with statistical data - Ad-Hoc

• Reports of variable lengths and web content. - Ad-Hoc

• Work products and documents related to reviewing and tracking property; placing procurement orders; coordinating property activities; submitting Help Desk tickets; coordinating building maintenance, repairs and renovations. - Ad-Hoc

• Work products and documents related to the analysis of projects and associated work assignments; project plans and milestones; project deliverables and requirements; weekly accomplishments reports; lessons learned reports. - Ad-Hoc

• Provide recommendations on co-fund availability and expenditures. 1
• Provide support in pre-travel approval and travel planning; collect pre-travel authorization documentation from travelers including but not limited to taxi cost estimate, cost comparison forms, Omega itineraries, conference agendas and registration information. 2
• Coordinate a number of ORWH activities, including office renovations and office moves, property management support, updates to organizational charts, FTE data, staff lists, and phone numbers. 3
• Capture meeting minutes and prepare final documentation for distribution to participants. 4
• Identify NIH or other data sources and perform data queries, literature reviews; develop data needed to prepare reports. 5

• Provides analysis and advisory services regarding management functions.

• Evaluate the impact of policies on various stakeholders, including designing impact evaluations, gathering and analyzing relevant data, preparing summaries of findings, and making recommendations on corrective actions, if appropriate.

• As appropriate, serve as Policy Inventory Coordinator, which involves serving as the primary point of contact from the ORWH for the NIH Office of the Director on policies. Maintain an in-depth understanding of policies, sufficient to answer questions from the Office of the Director.

• Analyze and evaluate proposed changes in mission and delegations of authority. Prepare draft delegations of authority as needed.

• Serve as a content analyst. Review the work of others to ensure their materials address NIH, HHS, and statutory and other requirements.

• Assume liaison role with offices in coordinating risk management and emergency management strategies. Serve as point of contact with OD ORWH staff, as appropriate, on a variety of activities, including training on the use of the co-funding portal and support for co-funding activities.

• Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.

• Reviews and comments on new or proposed changes to existing policies, procedures or systems.

• Observe operations and documents standard practices and develops new standard operating procedures (SOP) and instructions.

• Prepares reports in the areas of budget, procurement, HR, travel, etc.

• Review operational and program plans to identify necessary resources and propose actions to address gaps.

• Reviews policy and regulation that governs the activities performed in the program.

• Provide support and coordination for ORWH return to the physical workplace and future of work efforts.

• Prepares reports and presentations for meetings.

• Provide analytical expertise to staff to support preparation of Congressional and scientific reports. This may involve identifying data sources and writing queries to extract pertinent data.

• Extract data from various NIH systems (such as QVR) and analyze data for accuracy, and ensure the data are pertinent to reporting requirements.

• Draft reports and respond to data calls, as appropriate.

• Researches and suggests developing areas of management policy.

• Conduct formal evaluations for operations and performance and prepares reports and dashboards.

• Performs in-depth analysis and statistical comparison of organizational data and information.

• Develop and utilize quality assurance methods to ensure data are complete, accurate, and pertinent to the task. Take steps to reconcile data integrity concerns.

• Draft policies and standard operating procedures based on data, feedback, and ORWH practices. Review and update policies as needed but at least yearly.

• Plan and schedule focus groups or other ways to collect feedback to improve policies and streamline internal procedures. Analyze the feedback, develop options for addressing the feedback, assess the likely impact of changes, and revise policies as appropriate.

• Assist financial managers prepare annual appropriated budget requests.

• Assist program managers prepare annual budgets based on historical and estimated future spending.

• Conduct workforce studies and provide in-depth analysis and reporting.

• Provide analytical expertise to staff to support preparation of Congressional and scientific reports. This may involve identifying data sources and writing queries to extract pertinent data.

• Extract data from various NIH systems (such as QVR) and analyze data for accuracy, and ensure the data are pertinent to reporting requirements.

• Draft reports and respond to data calls, as appropriate.

• Disseminate policies. This includes circulating policies throughout, including the intranet. Serve as intranet content publisher, which involves reviewing the work of others, ensuring consistency with agency policy, and circulating the content for broad dissemination.

Field of Study

• Business Management and Administration

• A master's degree in business or biomedical field of study is also acceptable.

Software

• SharePoint

• MS Office

• Concur

Skills

• Social Media, knowledge of the Federal Travel Regulation

• Project management, website content management

• Meeting minutes/summary reports

• Executive level support

• Meeting coordination

• Travel planning

• Data analysis

• Calendaring