Back to jobs
New

Scientific Program Analyst

Bethesda, MD

(ID: 2024-8425)


Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).


Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Mental Health (NIMH) located in Bethesda, MD.


Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH). The primary objective is to provide services and deliverables through performance of support services.

 


Deliverables:

 

  • Work products and documents related to retrieving data related to the review and administration of extramural grants from NIH and NIMH grants databases; participating in meetings; gathering and preparing relevant materials for distribution. - Ad-Hoc
  • Work products and documents related to planning and carrying out special studies and analyses of DTR research portfolios, developing responses to requests for information. - Ad-Hoc
  • Work products and documents related to conducting library and computer searches of scientific literature; locating and gathering published papers on specific topics; preparing summaries. - Ad-Hoc
  • Work products and documents related to supporting NIMH initiative development processes, workshops and meetings, contributing written summaries of analysis for inclusion in reports and presentations. - Ad-Hoc
  • Work products and documents related to reviewing incoming progress reports; coordinating DTR human subjects' research; gathering information and draft documentation; reviewing informed consent documents; coordinating and monitoring RMR targets and data sharing agreements. - Ad-Hoc
  • Work products and documents related to maintaining current knowledge of ethical conduct requirements, conflict of interest policy, computer security, working knowledge of relevant eRA modules, data and portfolio analysis tools and systems, and applications as necessary. - Ad-Hoc

 

Work Details:

 

  • Researches and evaluates the operation of the organization's scientific programs
  • Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. - 1
  • Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software. - 2
  • Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings. - 3
  • Attend meetings, training and conferences in support of program initiatives. - 4
  • Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics. - 5
  • Work with staff on the concept development, planning, execution and support of all project-related activities.
  • Organize and maintain project documentation and communications; track project progress using project management tools.
  • Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
  • Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
  • Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
  • Researches, interprets and summarizes background materials from a variety of scientific sources.
  • Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
  • Organize and analyze reports in a scientific area as assigned.
  • Read, interpret, analyze and condense material from a variety of sources for presentation.
  • Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
  • Compiles data and creates and prepares graphs, slides and presentations.
  • Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
  • Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
  • Organize existing slides/presentations/talking points into a functional database/library.
  • Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
  • Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
  • Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates.
  • Performs logistical planning of various scientific meetings, lectures, workshops.
  • Develop a template for reporting meeting minutes to Program staff.
  • Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
  • Identify, assess, draft, edit, revise and assemble necessary background materials.
  • Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
  • Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
  • Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
  • Plans, organizes and participates at a senior level in technical meetings and consultations.
  • Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
  • Prepare and give formal presentations for division leadership and other interest groups.
  • Give regular progress reports to sponsor and stakeholders.
  • Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
  • Reviews and evaluates the performance of the organization.
  • Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
  • Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
  • Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
  • Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
  • Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
  • Analyzes existing scientific programs and makes recommendations for improvement.
  • Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.
  • Conduct project close out reviews to reflect on current processes and identify areas for improvement.
  • Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
  • Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
  • Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
  • Identify needs for and develop new formats and databases for reporting program management and budgetary data.
  • Research and assemble outlines of new milestone proposals for evaluation by staff.
  • Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
  • Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
  • Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
  • Develops and prepares various scientific reports.
  • Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings.
  • Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
  • Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
  • Search scientific, program and related information on the Web and other means; perform literature and database searches.
  • Complete progress reports that detail project status and flag potential issues.
  • Develop periodic and special reports, search records and files, the Internet, background materials and precedent references.
  • Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
  • Track project progress and provide regular reports.
  • Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos.
  • Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
  • Maintain and distribute scientific papers relevant to specific programmatic needs.
  • Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary of goals and scope, milestones and go/no go decisions points.
  • Work with the Office of Communications and Public Liaison to achieve the communications goals.
  • Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.
  • Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs.
  • Assess alignment of policymakers’ interests with the mission, and work with staff to develop strategies/opportunities to educate/inform policymakers on relevant scientific, education, and outreach efforts.
  • Provide project planning and project management strategies to efficiently approach complex tasks.
  • Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
  • Develop the framework for the department’s policies and programs designed to increase efficiency and economy of department’s overall functions and operations.
  • Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.
  • Troubleshoot and resolve operational problems related to clinical research protocols.
  • Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.
  • Develops and maintains clinical database.
  • Develop and maintain database and website content related to scientific programs.
  • Perform statistical analysis, including data management (cleaning, creating new variables, etc.), descriptive statistics, linear regression and regression analyses, logistic regression models and survival models.
  • Track clinical research studies for appropriate documentation.
  • Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support.
  • Establish and maintain data analytics tools for analysis.
  • Work with staff to plan and carry out special studies and analyses of the Division of Translational Research DTR research portfolios.
  • Work with staff on special assignments such as the development of responses to various requests for information, utilizing a range of data and portfolio analysis tools and systems, including Query View Report System QVR, Electronic Research Administration eRA Commons system,iSEARCH, RePORTER, and ClinicalTrialsgov websites.
  • Conduct library and computer searches of scientific literature related to treatment and preventive interventions for mental disorders, mental health and related topics; locate and gather published papers on specific topics; prepare summaries.
  • Retrieve data related to the review and administration of extramural grants from NIH and NIMH grants databases.
  • Support NIMH initiative development processes, workshops and meetings with program staff and NIMH leadership in pursuit of division priorities and the NIMH Strategic Plan.
  • Contribute written summaries of analysis for inclusion in reports and presentations to NIH and external audiences.
  • Develop and improve procedures for leadership and program staff to implement within-division and cross-division tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
  • Communicate with internal and external stakeholders, researchers and applicants.
  • Work with staff on the coordination of the DTR portfolio, including human subjects research.
  • Work with staff on gathering information and reviewing documentation, plans, and reports related to human subjects' protection, data safety monitoring, Recruitment Monitoring RMR, and data sharing agreements.
  • Participate in related meetings DTR Division meeting, NIMH All Hands Meetings, NIMH Council Meetings and assist in gathering and preparing relevant materials for distribution.
  • Demonstrate and expand knowledge of scientific areas through official duties and activities e.g., participating in scientific meetings, committees, or consortia; preparing summaries of meetings; preparing reports.
  • Maintain current knowledge of ethical conduct requirements, conflict of interest policy, computer security, working knowledge of relevant electronic research administration, RA modules, databases, and applications.

 


1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked



Minimum Education

Masters


Additional Qualifications:

 

Certifications & Licenses

  • Ph.D. in Biology, Life Sciences or other related discipline
  • Three (3) years of specialized experience plus a master’s degree is equivalent to a Ph.D.
  • Five (5) years of specialized experience plus a bachelor’s degree is equivalent to a Ph.D. 

 

Field of Study

  • Miscellaneous Biology

 

Software

  • MS Office

 

Skills

  • Excellent interpersonal, analytical, organizational and time management skills

 


Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.


The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.


Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com


This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Salary Range

$87,000 - $103,000 USD

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Axle’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.