Scientific Program Analyst
(ID: 2025-8589)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Rockville, MD.
Benefits We Offer:
- 100% Medical, Dental & Vision Coverage for Employees
- Paid Time Off and Paid Holidays
- 401K match up to 5%
- Educational Benefits for Career Growth
- Employee Referral Bonus
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
Overall Position Summary and Objectives
A Scientific Program Analyst on the Transformational, Science and discovery Team seeks a program analyst to manage duties of several HRHR projects that program leaders struggle to find sufficient bandwidth to oversee. This entails providing oversight of the analyst and projects. The analyst is charged with ensuring projects and tasks are successfully completed, analyze data to determine better ways of implementing processes and assess outcomes, identify program needs based on data and foster project innovation and creativity, allowing program leaders to focus on other key program responsibilities. The analyst should have at least a master's degree and experience in organizing and managing large projects
Deliverables:
- Annual HRHR Symposium
- Assist with planning, managing deliverables and milestones, interact with contractors, create invitation list, organize and manage on-site networking event, organize and manage career development panel, organize and schedule PO office hours, assist in the development of the agenda, coordinate speakers, interact with IMOD, request OMB clearance, request off-campus space, and coordinate communication - Yearly
- Schedule webinars, create and manage webinar session, collect and collate questions, coordinate QA session, and help moderate discussion for Annual Informational Webinars - Monthly
- Schedule, find speakers and moderators, create invitation list, coordinate communication, collect and distribute Specific Aims pages, assign attendees to moderator based on scientific area, create and manage webinar session for the Annual Grant Writing Workshop for New Innovator and Erly Independance Award Recipients - Yearly
- Identify and invite panelists, create invitation list, coordinate communication, collect and collate questions, coordinate QA session, create and manage webinar session for the Biannual Career Development Webinars - Bi-Annually
- Identify topic area and speakers, invite speakers, coordinate communication, create and manage webinar session, coordinate QA session for quarterly HRHR seminars - Quarterly
- Help organize agenda items/topics, coordinate communication, create and manage meeting session, collect and collate slides for monthly Working Group Meeting - Monthly
- Help complete and submit request, obtain signatures, coordinate communication with OER for Annual data user/data agreement (DUDA) requests - Yearly
- Assist in compiling and analyzing data, generate figures and tables, update the app with new data, help manage and troubleshoot app issues for annual programmatic priority reviews - Yearly
- Assist in compiling and analyzing data, implement new analyses, summarize results and findings in writing for the annual progress report - Yearly
Work Details:
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Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. - 1
-
Conduct search for material for a specific programmatic need, using a database to search for material in many cases. - 2
-
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates. - 3
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Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports. - 4
-
Attend meetings, training and conferences in support of program initiatives. - 5
- Researches and evaluates the operation of the organization's scientific programs.
- Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
- Work with staff on the concept development, planning, execution and support of all project-related activities.
- Organize and maintain project documentation and communications; track project progress using project management tools.
- Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
- Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
- Researches, interprets and summarizes background materials from a variety of scientific sources.
- Organize and analyze reports in a scientific area as assigned.
- Read, interpret, analyze and condense material from a variety of sources for presentation.
- Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
- Compiles data and creates and prepares graphs, slides and presentations.
- Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
- Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
- Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
- Organize existing slides/presentations/talking points into a functional database/library.
- Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
- Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
- Performs logistical planning of various scientific meetings, lectures, workshops.
- Develop a template for reporting meeting minutes to Program staff.
- Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
- Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
- Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
- Plans, organizes and participates at a senior level in technical meetings and consultations.
- Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
- Give regular progress reports to sponsor and stakeholders.
- Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
- Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
- Reviews and evaluates the performance of the organization.
- Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
- Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
- Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
- Analyzes existing scientific programs and makes recommendations for improvement.
- Conduct project close out reviews to reflect on current processes and identify areas for improvement.
- Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
- Research and assemble outlines of new milestone proposals for evaluation by staff.
- Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
- Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
- Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education:
Masters
Additional Qualifications:
Certifications & Licenses
- Project Management Professional (PMP)
Field of Study
- Business Management and Administration
- General Business
- Human Resources and Personnel Management
- Management Information Systems and Statistics
- Miscellaneous Business Medical Administration
- Health and Medical Administrative Services
Software
- Adobe Acrobat
- PowerPoint
- Excel
- Word
Skills
- Writing
- Data analysis
- Plain language
- Experience communicating scientific principles to general audiences
- Strong quantitative analysis skills
- Webinar
- Reports
- Agendas
- Workshop and conference planning
- Survey design and analysis
- Project management
- Ability to operate independently and with a team
- Strong analytical and critical thinking skills
- Strong organizational skills
- Strong spreadsheet (Excel) and presentation (MS Word suite) skills
- Effective communication skills
- Ability to learn and adapt to new or changing technology
- Ability to plan, execute, monitor, control and complete projects
- Creative thinking
- Good attention to detail
- Good time management and prioritization skills
- Good project management skills
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.
Salary Range
$75,000 - $86,000 USD
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