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Executive Assistant – Travel & Logistics

Rockville, MD

(ID: 2025-0161)


Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations. 

Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Educational Benefits for Career Growth
  • Paid Time Off (Including Holidays)
  • Employee Referral Bonus
  • 401K Matching
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Job Description:

The Executive Assistant – Travel & Logistics is an essential partner to Axle’s executive team. This individual will play a key role in supporting executive operations while gaining exposure to a wide range of business functions. The right candidate will bring agility, reliability, and curiosity to this dynamic role. 

Responsibilities:

  • Coordinate end-to-end travel arrangements across the organization, including flights, hotel bookings, transfers, and activity reservations. 
  • Streamline Axle’s travel management process into a centralized, efficient system that maintains accurate records and expense documentation.
  • Leverage AI tools and platforms to optimize administrative workflows, including calendar management, data organization, and travel planning
  • Stay current with emerging technologies to enhance efficiency and support executive-level operations
  • Display excellent organizational skills to structure daily schedules, manage project timelines, and prioritize executive needs.
  • Schedule meetings, prepare agendas, and document resulting action items
  • Assist with tactical and thoughtful written and verbal messaging to ensure consistent and quality dialogue with stakeholders.
  • Manage access to key stakeholders by screening communications, prioritizing inquiries, and coordinating schedules to ensure optimal time management.
  • Provide high-level research support on industry trends, key stakeholders, and emerging growth opportunities to aid executive initiatives.
  • Ad-hoc Support: Provide general administrative support and assist with any other tasks or projects as needed by the executive.

Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
  • 3+ years of experience arranging travel and supporting senior-level executives in a corporate environment
  • Strong written and verbal communication skills, demonstrated time management skills, and professional and polished demeanor
  • Familiarity with AI-driven platforms and a willingness to explore new tools to improve workflow
  • Strong organizational, critical thinking, and problem-solving skills. 
  • Self-starter with the ability to anticipate needs, take initiative, and operate with a high degree of autonomy
  • Ability to manage multiple projects simultaneously and deliver on projects with conscientiousness of detail. 
  • Strong commitment to ethical conduct and integrity.
  • Must be willing to work in our Rockville, Maryland office. This is not a hybrid position. 

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process, please contact careers@axleinfo.com

Disclaimer: The above is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job or responsibilities as needed.

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Salary Range

$85,000 - $105,000 USD

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