Office Coordinator (Part-Time)

About Axuall

Axuall is a workforce intelligence company revolutionizing the healthcare industry. Our national real-time practitioner data network streamlines the onboarding process for healthcare systems, staffing firms, telehealth providers, and health plans. By enabling the secure sharing of digitally verified credentials, we empower healthcare organizations to meet patient demand, ensure clinical coverage, and maximize revenue.  Backed by over $41 million in funding, Axuall is the trusted solution for improving clinical workforce efficiency in today's challenging healthcare landscape.

 

About the Role

As Axuall's Office Coordinator, you'll be the backbone of our workplace, ensuring a smooth and efficient environment for our team when they’re onsite in Cleveland. This part-time, in-person role involves managing office supplies, coordinating meetings and events, overseeing facility services, and providing a welcoming experience for visitors. We anticipate ~20 hours per week, with the ability to flex up or down in hours as needed.

 

What You’ll Do

We seek candidates who can demonstrate skill and experience in the following areas:

• Proactively manage office supplies and inventory, ensuring adequate stock of essential items
• Help coordinate meetings between Axuall leadership and external partners
• Assist with the planning of onsite/ offsite events (e.g. Board of Director meetings, Tradeshows, and Team gatherings)
• Support ad hoc marketing requests
• Oversee vendor relationships for facility services, including acting as our primary liaison to property management
• Handle the processing of incoming and outgoing mail and packages
• Monitor visitor access in accordance with reception and security procedures

 

Physical Requirements

• Work n-person,  in our downtown Cleveland office, four days   per week The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Sitting for extended periods throughout the workday.
• Occasional standing, walking, and moving around the office to retrieve files, assist colleagues, or attend meetings.
• Lifting and carrying up to 25 pounds.
• Repetitive motions, such as typing, using the mouse, and filing.
• Ability to reach, grasp, and manipulate objects with hands and fingers.
• Ability to see and distinguish between colors and details.
• Ability to hear and understand conversations in a typical office environment.

 

Qualifications:

• High school diploma or GED (other credentials are welcomed)
• 3+ years of experience in an office management or administrative support role
• Excellent organizational, time management, and multitasking skills
• Exceptional interpersonal, flexibility, and written communication skills
• Proficiency in Google Workspace and other relevant software applications
• Willingness to learn and become proficient in new technology platforms
• Ability to work independently and as part of a team

 

Interview Path

• Phone Screen
• Hiring Manager
• Operations Review