Payroll Manager

Babel Street is the trusted technology partner for the world’s most advanced identity intelligence and risk operations. We deliver advanced AI and data analytics solutions providing unmatched, analysis-ready data regardless of language, proactive risk identification, 360-degree insights, high-speed automation, and seamless integration into existing systems. Babel Street empowers government and commercial organizations to transform high-stakes identity and risk operations into a strategic advantage.  The actionable insights we deliver safeguard lives and protect critical assets around the world.  Babel Street is headquartered in Reston, Virginia, with regional offices in Boston, MA and Cleveland, OH, and international offices in Australia, Canada, Israel, Japan, and the U.K. For more information, visit www.babelstreet.com. 

About the Role:

The Payroll Manager will play a critical role in the financial operations of Babel Street (a PE backed company), directly managing and supporting global payroll processes. This position requires a highly analytical and detail-oriented individual with strong expertise in multi-country payroll regulations, capable of managing complex payroll tasks and ensuring compliance and efficiency. The Payroll Manager will be instrumental in ensuring the accuracy and integrity of payroll data, optimizing payroll processes, and ensuring compliance with all relevant jurisdictions, directly contributing to our mission of providing trusted intelligence. You'll also be a key partner to our HR department, demonstrating flexibility and a collaborative spirit.

Key Responsibilities:

Global Payroll Management:

• Oversee and manage end-to-end global payroll operations for a dynamic, expanding, multi-entity company with approximately 300 employees in multiple locations and 50% headcount increase expected over the next two years.
• Independently run and manage multi-state, semi-monthly U.S. payrolls, for exempt, non-exempt, salaried and hourly employees, ensuring timely and accurate processing.
• Process out-of-cycle payrolls as needed.
• Provide oversight and assistance to third-party payroll processors for US employees as well International employees in five (5) countries (Australia, Canada, Israel, Japan, and UK). Collaborate with International teams and external partners to ensure smooth execution and compliance with local regulations.
• Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions.

Financial Statement Close Process:

• Prepare and process semi-monthly payroll journal entries accurately, efficiently, and in a timely manner, ensuring proper accounting and reconciliation.
• Perform regular payroll account balance sheet reconciliations to verify accuracy and resolve discrepancies.

 Payroll Tax Compliance & Reporting:

• Manage all aspects of payroll tax compliance for both U.S. and International payrolls, staying abreast of changing regulations and implementing necessary adjustments to ensure adherence.
• Generate various payroll reports for internal stakeholders and external audits, as needed.

HR & Cross-Functional Collaboration:

• Work closely and flexibly with the HR department to ensure seamless integration between HR and payroll functions.
• Partner with Accounting, People Operations and IT to optimize HR functionality.
• Collaborate cross-functionally to support broader organizational goals and special projects.

Education & Certification:

• Bachelor's degree in Accounting or equivalent relevant experience
• Certified Payroll Professional (CPP) certification is a plus.

Experience:

• 5+ years of progressive experience in payroll roles, with demonstrated experience managing both U.S. and International payrolls.
• In-depth knowledge of U.S. payroll laws and Federal, State and local tax regulations.
• Strong understanding of International payroll practices and compliance requirements.
• Proven experience with comprehensive payroll processing cycles, including but not limited to complex accruals.

Technical Skills:

• Strong proficiency in enterprise-level payroll software and systems. Preferred experience with Paylocity.
• Strong proficiency in enterprise-level accounting software, ideally NetSuite.
• Advanced-level Microsoft Excel skills.
• Experience with BambooHR or similar HRIS platforms is a plus.
• Experience with close management tools (e.g., FloQast) is a plus.
• Experience with system implementations and/or integrations is highly preferred, particularly in an M&A context.

Knowledge:

• Thorough understanding of payroll principles, regulations and best practices.
• Solid understanding of internal control frameworks related to payroll.
• In-depth knowledge of tax regulations relevant to payroll.
• Understanding of PE-backed company financial dynamics and the role of payroll in M&A transactions.

Soft Skills:

• Excellent analytical and problem-solving skills with keen attention to detail.
• Strong communication and interpersonal skills and team orientation, with a flexible and adaptable approach to working with other departments, especially HR.
• Proven ability to work independently, manage multiple priorities, and meet strict deadlines in a fast-paced, global environment.
• Strong leadership potential and a proactive, improvement-oriented mindset.
• Strong work ethic and deadline orientation.

Benefits at Babel Street (just to name a few...)

• Health Benefits: Babel Street covers 85-100% monthly premium costs for Medical, Dental, Vision, Life & Disability insurances – for you and your family!
• Retirement Plans: Babel Street offers both a Traditional and Roth 401(K) with a very competitive match.
• Unlimited Flexible Leave: We trust our employees to manage their own time and balance their personal and work lives.
• Holidays: Babel Street provides employees with 12 paid Federal Holidays
• Tuition Reimbursement: We are committed to investing in our employees. One way we do that is with our Tuition Reimbursement Program for continuing education.                 

Babel Street is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Further, Babel Street will not discriminate against applicants for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co‐worker, Pay Transparency Nondiscrimination. In addition, Babel Street's policy is to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works. Upon request, we will provide you with more information about such accommodations.