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Payroll Tax Filing Specialist

Utah | On-Site

Please Note: This is an in-office position which will require working at our Draper, UT headquarters. Hours are Monday through Friday, 8 AM to 5 PM (MST). Additionally, employment with BambooHR is contingent on passing both a background and credit check. 

Essential Job Duties

A Payroll Tax Filing Specialist is dedicated to ensuring the accurate filing of our clients' paper payroll tax returns. This role stands out because it focuses on overseeing the entire paper-based tax filing process, from start to finish. You'll manage client tax accounts in BambooHR and research tax agency rules, but your primary responsibility will be to coordinate, oversee, and audit the printing, mailing, and shipping processes of these paper returns. Ultimately, you'll ensure that all paper tax filings are correctly printed and successfully submitted for our clients.

  • Maintain workload with a focus on agencies that require paper filings.
  • Coordinate, oversee, and audit  the print process for paper returns and checks (periodic, quarterly, and annual) for timely mailing and tracking
  • Research tax setup and agency rules, specifically for paper filing requirements
  • Demonstrate knowledge of printing, mailing, and shipping processes
  • Be familiar with printing equipment 
  • Understand shipping terms and mailing methods
  • Maintain client tax account maintenance
  • Work with clients or other internal teams to service the tax accurately
  • Support the research and resolution of tax notices
  • Collect and return tax monies from clients
  • Maintain Tax Filing Documentation and heed department and company SOPs in Slite
  • Monitor the Service Cloud queues to ensure SLA’s are met 
  • Perform filing and payment tasks
  • File returns by specified deadlines (may include electronic filings as necessary)
  • Prepare and process late filings (may include electronic filing as necessary) 
  • Research and resolve out-of-balance tax payments
  • Audit peer electronic tax filings as needed
  • Maintain tracking documents
  • Apply ancillary fees for billable services
  • Assist other payroll departments and teams with tax-related tasks

Role Requirements

  • 1-2 years of payroll tax experience, tax filing knowledge is a plus
  • Attention to detail, priorities, and problem solving skills
  • Ability to work under pressure with a high volume of tasks and multiple deadlines
  • Self-starter and able to work independently 
  • Driven by deadlines to meet SLAs 
  • Good written and oral communication 
  • Collaborative and able to use resources across teams

What Will Make Us REALLY Love You 

  • Love the difficult payroll questions that take creative thinking to find the answers
  • Passion for accuracy and quality tracking of paper returns
  • Enjoy research and problem-solving 
  • Back Office and MasterTax are your 'happy place' 
  • Accounting and Math problems are a walk in the park
  • AI at BambooHR: At BambooHR, we believe in leveraging cutting-edge technology to empower people and transform HR. We're actively integrating AI into our solutions and workflows to enhance efficiency and drive innovation. To that end, we're looking to our existing team members and future hires to share this forward-thinking mindset: individuals who are curious about AI's potential, eager to learn and adapt, and ready to explore how intelligent tools can elevate their work, along with BambooHR's impact on setting people free to do great work. Join us in reimagining the future of HR!

What You'll Love About Us

  • A Great Company Culture that has been recognized by multiple organizations like Inc, and Salt Lake Tribune
  • Comprehensive health, life, and disability insurance 
  • Generous leave policies that include 4 weeks of vacation, 12 company holidays, parental leave, and volunteer time off so you can enjoy quality of life
  • 401k plans with up to 6% company match
  • $2000 Paid-Paid Vacation bonus
  • EAP through Headspace
  • Check out all our benefits that benefit you 

 

About Us

At BambooHR, we're building something different: we're building a people intelligence platform that transforms HR and sets people free to do great work! We're a proven market leader driving innovation while building lasting success through thoughtful, sustainable growth. Here, you'll find a place that champions growth: both professional and personal, both individual and collective. 

We invest in potential, giving you the space to stretch your capabilities and turn good ideas into reality while providing the safety net of a supportive, values-driven culture. Our approach combines meaningful work with meaningful lives, offering competitive benefits, professional development, and the flexibility to thrive both in and outside the office. 

What sets us apart isn't just what we do, but how we do it: with openness, integrity, and a shared commitment to doing the right thing. Join us in creating HR software that makes work better for everyone, while we make work better for you.

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