Office Admin Manager

Who we are

About BBPOS

BBPOS is one of the world leaders in payment devices and the inventors of mPOS technology. BBPOS products are used by large retailers and leading online platforms across multiple industries.  BBPOS is engaged in the business of manufacturing and supplying mobile and smart point-of-sale hardware, and the underlying software and infrastructure to deploy, manage, and monitor those devices.  BBPOS is now part of Stripe’s Terminal business since the acquisition in March 2022.  

About the team

Post acquisition, the BBPOS team is now an extension of the Stripe Terminal team.  Stripe Terminal helps Stripe users extend their online presence into the physical world. The Terminal team’s mission is to make it as easy for businesses to accept in-person payments as the Stripe API has done for online payments. With Terminal, businesses can unlock in-person payments use cases that are right for their business model—whether it’s creating a flagship retail experience, extending their website to a pop-up store, or enabling a mobile point-of-sale at their next event. 

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.

Responsibilities:

• Manage all daily office operations, including office maintenance, asset management, record-keeping, and resource allocation.
• Manage and execute the end-to-end business travel arrangement for staff, including booking flights, accommodation, transportation, and managing visa applications if needed.
• Manage relationships with travel agencies and other travel-related vendors, ensuring service quality and cost-effectiveness.
• Process administrative-related payments timely and accurately, including vendor invoices, office utilities, expense claims, etc.
• Manage the office's petty cash flow and the annual administrative budget, ensuring effective cost control.
• Lead and manage the daily operations of the admin support team in Hong Kong, including cleaning ladies, receptionist and admin officer(s)
• Contribute to a positive workplace culture and enhance employee satisfaction through a well-run office environment.
• Manage and negotiate with vendors and service providers for office procurement, contract renewal, maintenance, and operational services.

Requirements:

• Minimum 7+ years of experience in office administration, team lead capacity is highly desirable.
• Hands-on experience in managing daily office operations, end-to-end corporate travel booking, vendor management.
• Proven experience in handling administrative finance, including processing invoices, managing expense claims, budget tracking, and petty cash management
• Exceptional attention to details and a high degree of accuracy, especially when handling payments, bookings, and financial data
• Strong organizational and multitasking abilities, able to prioritize tasks effectively in a fast-paced environment
• Excellent interpersonal and communication skills with a positive, service-oriented attitude
• A proactive, responsible, and self-motivated individual with strong problem-solving skills
• High proficiency in MS Office Suite (Word, Excel, Outlook)
• Excellent command of both spoken and written English and Chinese

For more information of the BBPOS and our career opportunities, please visit our website www.bbpos.com

We offer long-term career prospect and competitive remuneration package to the appointed candidate.

Personal data collected will be used for recruitment purposes only. Applicants not contacted within 8 weeks of applying should consider their applications unsuccessful.