Back to jobs
New

Advancement Coordinator (Hybrid - New York City)

Hybrid - New York City

About BEAM

The mission of BEAM is to create pathways for students from low-income and underserved communities to become scientists, mathematicians, engineers, and computer scientists. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through community, individual support, and access to advanced work that typically lies outside most school curricula. We work to directly support students and to transition them to other supportive enrichment programs that enable their future success.

BEAM's model provides continuous support from middle school through college graduation, including intense academic summer programs for middle school students (after 6th and 7th grade), weekend classes and mentoring, and STEM-focused support through college. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities, including support with college admissions and financial aid. In addition to our academic content, bringing students into community is a key part of our mission and all of our work is designed to support that goal.

BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 420+ students at six summer program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our BEAM National pilot program now reaches over 500 elementary-aged students in seven different states, working to create a new nationwide pathway modeled on our local work.

With our strategic plan, our team has committed to transforming the organization from a successful startup to a more mature and scalable organization that can drive change across the country.

About the Advancement team: 

At BEAM, our Advancement team is a collaborative and dynamic group of six full-time staff members, working together to make sure we have the resources to fuel big dreams. Building strong, meaningful relationships with funders and supporters is at the heart of what we do. Our funders consist of individuals (45% of revenue), foundations (40%), and corporations (15%).

As our Advancement Coordinator, you will work closely with our individual giving, institutional giving, and communications teams as we raise more than $10 million annually — critical funding that will drive innovation and provide stability as we build towards future growth. The role will report to our Individual Giving and Communications Manager. This is a unique opportunity to play an important role in building the foundation for BEAM’s future — and to learn so much along the way!

About the Advancement Coordinator role: 

As BEAM’s Advancement Coordinator, you’ll be a key member of our fundraising and communications teams — helping us raise over $10 million annually to expand access to transformative STEM opportunities for our students. You’ll help make all our work possible, contributing across individual and institutional giving, events, and marketing, gaining hands-on experience while collaborating with passionate, mission-driven teammates.

We’re looking for someone who’s energized by learning, thrives on organization and creativity, and wants to make a real difference. If you’re excited by the idea of sharing powerful student stories, building strong relationships, and growing your skills in a dynamic nonprofit setting — all while helping shape the future of STEM education — this is the opportunity for you.

 

KEY RESPONSIBILITIES

Fundraising Administration and Operations (35%)

  • Record the receipt of donations from various sources (BEAM website, checks, giving platforms, etc.).
  • Prepare and send donor acknowledgement letters, tax receipts, and solicitation materials
  • Maintain accurate records in Instrumentl and Salesforce, including tracking donor outreach, giving, meeting notes, and more
  • Conduct research about prospective donors
  • Assist with BEAM’s board of directors and advisory boards, including updating work plans, supporting the creation of monthly email updates, and producing materials for meetings
  • Assist with financial reconciliation
  • Manage Advancement team mail and order office supplies
  • Assist with scheduling Advancement team meetings
  • Support organization of materials on Google Drive and in Dropbox

Communications and Marketing (30%)

  • Contribute to BEAM’s quarterly newsletter and blog, including drafting and editing stories, assisting with design, and tracking analytics
  • Assist in implementing social media strategy, including drafting posts, creating graphics, and tracking analytics
  • Design marketing materials and/or work with designers and printers to produce materials
  • Assist with the design and maintenance of BEAM’s website
  • Coordinate mailings to donors
  • Work with BEAM students to tell their stories in authentic, compelling, and respectful ways

Events (25%)

  • Assist with event planning and logistics, including ordering supplies, designing and printing materials, tracking RSVPs, and working with vendors
  • Conduct research on event attendees
  • Attend events and help ensure successful execution

Corporate Partnership Support (10%)

  • Collaborate with teams across BEAM to support corporate partnership projects, including working with students to create materials to share with partners and supporting the payment of stipends and scholarships to students

 

QUALIFICATIONS

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description.

  • Strong written and verbal communication skills
  • Demonstrated ability to balance multiple responsibilities, prioritize, and meet deadlines
  • Ability to work collaboratively and independently, and to take initiative
  • Organized with strong attention to detail
  • Eager learner in a fast paced environment
  • Passion for BEAM’s mission and strong interest in being part of a team working to support underserved students and their families.

 

Significant pluses may include:

  • Fundraising, communications, event planning, copyediting, and/or other work experience
  • Experience with Salesforce or another customer relations or data management platform
  • Proficiency with Google Suite, Canva, Mailchimp, a website platform (such as Squarespace) and/or AI 
  • Experience managing social media platforms for a business or organization
  • Understanding of STEM education landscape and equity issues related to STEM

PHYSICAL DEMANDS

Must be able to perform the essential functions of the job, with or without reasonable accommodation

  • Sitting - constantly (50%+)
  • Lifting/carrying up to 10lbs for event set up
  • Moderate noise levels

SALARY, BENEFITS AND OTHER DETAILS

The expected salary range for this position is $52,000-$68,000, depending on experience and background. 

BEAM provides a number of benefits including:

  • Flexible working hours
  • Health, dental and vision benefits including health plan options that are free for individuals
  • 12 paid holidays including an office closure 
  • 15 days of paid annual leave to start, and will increase by one day for each year worked for your first 5 years of employment
  • Paid sick leave
  • 12 weeks paid maternity/paternity leave
  • 403(b) Retirement Plan
  • Student loan reimbursement
  • Pre-tax commuter benefits
  • $1,500 annual allowance for professional development
  • Discounted health club membership

 

APPLICATION PROCESS

  • The initial step is to submit your application, including resume and responses to a few short application questions, via our online portal. When your application is complete, we will follow up with next steps,
  • Next steps in our process will include a short 30-minute phone interview and/or sample projects so we can get to know you and you can show us your work. We believe in the importance of demonstrated ability and providing opportunities that allow candidates to demonstrate their relevant skills for the role throughout our process. The final step of our process is a final interview with the team. 
  • We will review applications on a rolling basis until the position is filled. 
  • We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere, we strongly encourage you to ask questions about the position! You can contact hiring@beammath.org.

COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

Beyond a commitment to nondiscrimination, we are committed to fostering a supportive and inclusive environment where everyone can thrive.

EQUAL EMPLOYMENT OPPORTUNITY 

BEAM is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race (including traits historically associated with race (including, but not limited to, hair texture and protected hairstyles, such as braids, locks and twists), ethnicity, religion (including clothing or facial hair worn in accordance with the religious tenets), color, sex, pregnancy, childbirth and related medical conditions, breastfeeding, gender (including actual or perceived sex, gender identity, and gender expression including a person’s actual or perceived gender-related self-image, appearance, behavior, expression, or other gender-related characteristic, regardless of the sex assigned to that person at birth), sexual orientation, sexual and reproductive health decisions, national origin, immigration or citizenship status, status as a veteran, active military service member, or uniform service member, marital or partnership status, familial status, caregiver status, age (18 or older), predisposing genetic characteristics, disability, creed, status as a victim of domestic violence, sexual violence or stalking, unemployment status, salary history, credit history, an individual’s status as having a known relationship or association with a member or members of a protected category, or any other protected status in accordance with all applicable federal, state, and local laws. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. 

All personnel decisions will be made in accordance with the principles of equal employment opportunity and subject only to valid (job-related) requirements for employment, benefits, or promotional opportunities.

 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Bridge to Enter Advanced Mathematics (BEAM)’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.