Administrative Assistant

WE DEVELOP INNOVATIVE BEVERAGE BRANDS THAT DEFINE WHAT’S NEXT.

Born in Austin, TX, BeatBox Beverages is a team of millennial founders and industry veterans reshaping the future of drinking. We believe the best brands don’t just follow trends, they create them. Our mission is to craft cutting-edge, game-changing beverages that push boundaries while connecting with future-forward individuals who crave the extraordinary.

Job Description

 

Title: Administrative Assistant

FLSA Classification: Non-Exempt

Department: Legal/Compliance/ESG 

Reports to: SVP of Legal

Salary: $70,000-75,000 + bonus

 

Date: 3/2025

Job Summary:

BeatBox Beverages is a fun, fast-growing alcohol supplier seeking a hard-working, fun-loving Administrative Assistant to assist the legal department, which includes compliance and ESG, with a variety of administrative tasks related to a variety of issues. The ideal candidate will be organized, detail-oriented, and capable of tracking and completing numerous, diverse tasks from multiple sources

Supervisory Responsibilities: 

• This position does not have direct supervisory responsibilities but is subject to change. 

Duties/Responsibilities:

• Provide administrative support to legal, compliance, and ESG teams, including scheduling, document management, and basic research.
• Maintain calendar of impending deadlines and meetings to ensure timely compliance.
• Coordinate meetings including videoconferences and conferences calls, along with presentation of any related materials.
• Format, proofread, and finalize correspondence as needed.
• Assist with basic regulatory filings, including licenses and brand registrations.
• Perform other related duties as assigned.

Required Skills/Abilities: 

• Able to handle confidential information with discretion and professionalism.
• Excellent organizational skills and attention to detail and follow-up
• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with G-Suite and Microsoft Office.
• Ability to work independently.

Education/Experience:

• Undergraduate degree required, with focus in related field a plus.
• Three to five years of experience in an administrative support role.
• Alcohol regulatory experience a plus.
• Corporate legal experience a plus.
• General compliance experience a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

BeatBox Beverages provides a fair and equal employment opportunity regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. BeatBox Beverages hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation.