26-27 Operations Coordinator

Thank you for your interest in joining Belmont Charter Network! We’re excited that you’re considering a career with us. At Belmont, our mission is to provide each student with a high-quality education supported by services that meet the needs of the whole child. Our success starts with passionate, dedicated team members who believe in the power of education to create lasting change.

We’re always looking for talented individuals who are committed to equity, collaboration, and growth—both for themselves and the communities we serve. 

Belmont Charter Network is a family of 5 community schools centered on the central mission to promote the academic, social and emotional well-being of each child. Our schools are supported by a non-profit partner to provide holistic services to the school including out-of-school time, our social work project and Head start.  How do we do this?  We do it by ensuring our students have access to complete support both in and out of the classroom through a talented team of teachers, leaders, social workers, and partners.

We believe that schools and learning should be joyful!

You can find more about our core values and vision here.  We believe that education is the single biggest way we can disrupt the systemic racism that impacts Philadelphia and by extension our country.  We are a mission centered organization that has grown since its founding over 20 years ago to be the organization that serves Philadelphia today.   Learn more about our partners who support this vision by creating a full scope of community support for our students and families.  Our approach is grounded in trauma informed practice which you can read more about here.

Your areas of knowledge and expertise:

• Demonstrated skill in working with students from diverse cultural, economic and ability backgrounds.
• Creative problem solving
• A commitment to being a lifelong learner, commitment to refining your craft
• A knack for connecting with people across differences including parents, colleagues and students.

Position Summary: The Operations Coordinator supports the Operations Director with front office and school wide operations. This position is the face of the school building and should present a positive and helpful personality. This is a full time 12 month position supervised by the Director of Operations.  

Core Responsibilities: 

• Reception
• Welcome parents/visitors and assist with their needs and serve as the first line of contact for questions/ concerns from parents and visitors.
• Execute visitor protocols with fidelity 
• Act as face of school; diffusing difficult situations
• Answer phones, take/ distribute messages in timely manner, direct phone calls to appropriate staff
• Manage student sales and cash collection processes in alignment with BCN Financial Policies
• Maintain the cleanliness and organization of main office (outside of custodial duties
• Attendance
• Ensure all teachers submit attendance in a accordance with school procedures
• Distribute daily bulletin and make updates to attendance as required
• Receive and code absence documentation and distribute truancy and attendance notifications to families
•  Work with ATIP to confirm accuracy of records and truancy status
• Supply Inventory
• Inventory and maintain supply rooms and cabinets
• Support with distribution of supplies
• Restock office supplies
• Mail
• Receive, sort and distribute incoming mail/packages
• Prepare documents for school mailings
• Prepare outgoing mailings
• Student Record Management 
• Create and maintain up-to-date student physical files with all required paperwork.
• Ensure each file is in compliance for yearly audits and conduct outreach to families for missing required documentation.
• Enter and update as needed required student demographic information in Powerschool, the BCN student information system.
• Assist with the coordination and execution of student enrollment processes, including reviewing and processing applications, verifying required documents, and ensuring timely and accurate student registrations.

Additional responsibilities:

• Assist with school events (may extend beyond the normal school day)
• Coordinate early dismissals for sick students when nurse is unavailable
• Maintain maintenance/custodial requests
• Student technology support, as needed
• Support with field trip logistics and other partnerships
• Assist with any regularly scheduled fire drills/bus evacuations
• Other duties as assigned by Supervisor and Network Leadership

Qualifications: 

Education and Experience: 

• High School Diploma or Equivalent
• At least 3 years of work experience related to school operations
• Experience using School Information Systems, preferable PowerSchool
• Hold all required clearances to work in PA schools (Pennsylvania Child Abuse History Clearance (Act 151), Federal Bureau of Investigation Record Check Clearance (Act 114), Sexual Misconduct/Abuse Disclosure Clearance (Act 168))

Skills and Abilities: 

• Proficient in Microsoft (word & excel)
• Proficient in Google Suites
• Ability to be flexible and work in busy environment
• Overall pleasant demeanor
• Must be able to work with children (ages infant - 18)

Thank you for taking the time to apply to Belmont Charter Network. We truly appreciate your interest and the effort you put into your application. Our team is committed to ensuring that every candidate receives communication and updates throughout the hiring process.

We value your time and interest, and we look forward to learning more about you as we continue our review process.