Administrative Assistant

Your future begins here! BGE, Inc. is a nationwide civil engineering consulting firm offering diverse career opportunities in a wide range of disciplines for public and private infrastructure projects. Our employees enjoy a comprehensive benefits package that includes outstanding health care, generous 401(k) match, professional career resources, and highly competitive work-life balance programs, including personal-time allowances, dependent care, and flexible Fridays.

In addition, BGE provides unlimited sick leave, floating holidays, and robust career growth guidance, including organization-wide leadership and mentorship programs to help you build connections and shape your career. BGE goes beyond competitive benefits to attract and retain the best in an environment that inspires excellence.

This is a M-F/40 hrs week, in office role.  

Job Responsibilities

• Provide administrative support for a civil engineering firm.
• Manage daily office operations.
• Greet visitors and clients to our building.
• Provide administrative support for new hire procedures for the Tampa office.
• Make travel arrangements and conference reservations as needed.
• Prepare correspondence and reports.
• Respond to inquiries and informational requests.
• Distribute information including building memorandums, contact lists, and company events.
• Maintains and updates resumes and project descriptions relating to proposal preparation.
• Process project documents including but not limited to: scanning, creating document records in the management system, routing and distribution, and filing (electronic and hardcopy).
• Assist with composing, compiling, and binding marketing materials for project pursuits.
• Handle confidential and sensitive information with discretion and prudence.
• Deliver documents to clients and teaming partners.
• Assist in preparation for expense reports.
• Assist in the scheduling and support of meetings.
• Monitor and order office supplies.
• Assist with courier services.
• Coordinate office events and celebrations.
• Other duties as assigned.

Job Requirements

• Minimum of 2 years of administrative support role in a professional office setting.
• Excellent verbal and written communication skills - with excellent command of spelling, punctuation and grammar.
• Self-starter with ability to work with limited supervision.
• Must be proficient in MS Office, Outlook, and Adobe Acrobat.
• Must have excellent time management, organizational skills and must be capable of handle multiple tasks.

Some of our Benefits:

• 401k Match: 100% up to 4% of your contributions with immediate vesting + 3% Safe Harbor Contribution with immediate vesting
• Merit-Based Bonus Compensation
• Medical, Dental, Vision Insurance; BGE contributes to HSA on eligible plans
• 9 paid Holidays, including 3 Floating holidays
• Personal Time Allowances 
• 2 to 4 weeks of Vacation, depending on experience-level. Unused vacation carries over to the next year.
• "Unlimited" Sick Days.
• Mentorship Program – Provides you with the opportunity to learn and receive guidance from seasoned professionals.
• Employee Referral Program that pays you for bringing great people into the BGE family

BGE is an equal opportunity employer and values diversity. We prohibit discrimination and all employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, Vietnam Era Veteran Status, Disabled Veteran Status, or any other classification protected by federal, state or local laws.

NO SPONSORSHIP
NO AGENCIES