New

Executive Assistant

San Jose, California, United States

Innovate with purpose

At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters.

Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.

At BILL, we listen, learn, and lead—fostering collaboration and a drive for continuous growth. We’re committed to building a diverse and inclusive workplace that values each person’s unique skills and experiences. Even if you don’t meet every requirement, we’d love to hear from you—you might be just what we’re looking for, whether in this role or another.

✨ Let’s give businesses more time for what matters.

This position is based at San Jose, California.  We support a hybrid work environment with on-site and remote work days.

Make your impact within a rapidly growing Fintech Company.

We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to a the VP of IT and VP of IS. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives.  

  • Assist executives w/ daily operational activities, including calendar management, scheduling, prioritizing sensitive matters, and meeting coordination for executive calendars  
  • Provide administrative assistance, such as preparing emails, documenting notes and takeaways, and other communications on the executives behalf
  • Coordinate individual and group travel, including, but not limited to transportation and accommodations, meals, and other out of town events
  • Welcoming and escorting visitors for onsite meetings and ensuring all room and conference details are met
  • Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities
  • Collaborate with other executive assistants to create best practices; identify opportunities for streamlined support and improved productivity across the company
  • Contribute to programs and processes that improve the productivity of executives and their teams through centralized program coordination or support

 

We’d love to chat if you have the following:

  • 4+ years experience supporting exec-level professionals 
  • Excellent interpersonal and communication skills
  • Excellent organizational, time management skills and attention to detail
  • Ability to multitask and prioritize
  • Self-starter with strong analytical and problem-solving skills 
  • Proficiency in Microsoft Office and Google Suite
  • Can work independently w/ little supervision but also excels in a team environment

The estimated salary  range for this role is noted below for our San Jose based role.  Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.

San Jose pay range

$104,000 - $130,000 USD

What’s in it for you? 

Redefining how businesses automate their work is a fast-paced, exciting, and fun environment. But we also have benefits and perks to ensure the magic isn’t only experienced by our customers, but by our employees as well. 

Here is a preview of some of the amazing benefits here at BILL:

  • 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
  • HSA & FSA accounts 
  • Life Insurance, Long & Short-term disability coverage
  • Employee Assistance Program (EAP)
  • 11+ Observed holidays and wellness days and flexible time off 
  • Employee Stock Purchase Program with employee discounts
  • Wellness & Fitness initiatives
  • Employee recognition and referral programs
  • And much more

Don’t believe us? Check out our culture, benefits, and teams on our career site, LinkedIn Life, or YouTube pages.

BILL is an Equal Opportunity Employer that values diversity and inclusion. We believe our best ideas come from the unique stories, perspectives, and experiences of our team members. We welcome people of all backgrounds, abilities, and identities to bring their authentic selves and contribute to our culture.

We are committed to a transparent, inclusive hiring process that reflects our values. If you need accommodations at any stage, please contact interviewaccommodations@hq.bill.com.

Our Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants.

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