Inventory Specialist AIC Operations

BioMatrix is a nationwide, independently-owned infusion pharmacy with decades of experience supporting patients on specialty medication. Our compassionate care team helps patients navigate the often-challenging healthcare environment. We treat our patients like family and get them started on therapy quickly. We work closely with them as well as their family and their healthcare providers throughout the patient journey, staying focused on optimal clinical outcomes.

At BioMatrix the heart of our Inclusion, Diversity, Equity, & Access (IDEA) philosophy is the commitment to cultivate a welcoming space where everyone’s contributions are acknowledged and celebrated. Our goal is to draw in, develop, engage, and retain talented, high-performing individuals from diverse backgrounds and viewpoints. We believe that both respecting and embracing diversity enriches the experiences and successes of our patients, employees, and partners.

Schedule: Monday through Friday 8:30 to 5:30.

Location: Overland Park, KS on site

Position Summary

The Inventory Specialist – AIC Operations role plays a critical role in the centralized inventory and purchasing model supporting BioMatrix Ambulatory Infusion Centers (AICs). This position ensures timely, accurate, and patient-centered procurement of medications, supplies, and infusion-related products across all AIC locations. Acting as the operational bridge between AIC clinical teams, Pharmacy, Trade, and Supply Chain, the Central Purchaser oversees consolidated ordering, inventory coordination, system accuracy, and compliance with organizational standards. Individuals with experience in retail inventory management, pharmacy technician roles, or supply ordering within a healthcare setting may be particularly well suited for success in this role.

Key Responsibilities

• Review upcoming patient schedules across all AIC sites to determine supply and medication needs.
• Place centralized, consolidated orders for all AIC locations on designated purchase days, ensuring account accuracy and alignment with standard procedures.
• Verify on-hand inventory levels with each AIC to prevent overstocking, stockouts, and redundant purchases.
• Coordinate directly with Nurse Practitioners (NPs) and AIC leadership to confirm delivery timelines and address urgent or patient-specific needs.
• Serve as the primary purchasing liaison between AICs, Pharmacy, and the Supply Chain/Trade teams.
• Maintain clear visibility into inventory levels at all AICs by monitoring NP-reported receipts, usage logs, and system updates.
• Partner with AIC staff to ensure accurate logging of drug receipts, usage, and returns to maintain data integrity.
• Support centralized reporting of inventory metrics, usage patterns, and refill needs.
• Prevent duplicative or off-account orders by reviewing system data and adhering to standardized purchasing workflows.
• Coordinate with Pharmacy and AIC teams to follow established processes for Buy and Bill and Clear Bag orders.
• Ensure appropriate documentation, compliance, and communication related to billing accuracy and reconciliation requirements.
• Serve as a key operational link for order verification, change notifications, and real-time status tracking associated with these workflows.
• Utilize the update instance of WeInfuse to access scheduling data, automate ordering workflows, and maintain real-time inventory insight.
• Use E-Order functionality within WeInfuse to eliminate duplicate entry between WeInfuse and ABC Order systems.
• Maintain accuracy of item master data, account assignments, and order routing within relevant platforms.
• Participate in system updates, training sessions, and feedback loops to enhance user adoption and workflow efficiency.
• Follow all centralized processes for purchasing, escalation, and new drug or supply requests.
• Ensure new medication items are routed through the P&T Committee and properly added to Caretend before purchase.
• Support maintenance and updates of the Procurement Grid, working collaboratively with the Inventory team and Director.
• Adhere to standardized terminology, data conventions, and process language established across Purchasing and Inventory teams.

 Communication, Collaboration & Culture-Building

• Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership to ensure smooth operations.
• Reinforce the project’s “common language,” strategy, and the Why behind centralized inventory decisions.
• Participate in training, education sessions, and continuous improvement activities across the purchasing and inventory workstreams.
• Model a patient-centered approach to operational decision-making.

Qualifications

Education

• High school diploma required; Associate’s or Bachelor’s degree in healthcare, business, supply chain, or related field preferred.

Experience

• 2–4 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or similar clinical supply chain environment.
• Experience working with purchasing platforms, EHR/EMR/infusion systems (e.g., WeInfuse), or Caretend is a strong advantage.
• Familiarity with Buy & Bill workflows, biologics, specialty drug procurement, or infusion supply chain preferred.

Skills & Competencies

• Strong understanding of infusion therapies, specialty medications, and AIC workflows.
• Excellent organizational skills with the ability to coordinate multiple sites and prioritize competing needs.
• Strong communication skills and the ability to serve as a cross-functional connector.
• Comfort navigating technology platforms, inventory systems, and ordering portals.
• High attention to detail, accuracy, and fiscal responsibility.
• Ability to uphold the Buyer’s North Star and support a unified purchasing culture.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If needing a reasonable accommodation within the application process, please contact the BioMatrix People & Culture team at Careers@BioMatrixsprx.com or 954.385.7322 x 1425.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

OTHER

• Will participate in legal and ethical compliance training each year.
• Will consistently behave in compliance with the BioMatrix, LLC’s legal and ethical policies and procedures.
• Will abide by the policies of BioMatrix, LLC as set forth in the Compliance Manual.
• Will not participate in any conduct considered to be unethical or illegal.

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission, vision, and values by exhibiting the following behaviors: integrity, dedication, compassion, enrichment and enthusiasm, places patients first, is all-in with stacked-hands, and is focused on relentless consistency wins.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, patients, employees, or others).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.