Job Summary

Excelling at both the big picture and the fine print, this Executive Assistant plays a critical role in helping our Managing Director of Capital Markets stay focused on what matters most: serving investors and acquiring properties. They coordinate complex calendars, plan travel, prepare materials for meetings, and manage confidential information with care, bringing clarity and structure to a fast-moving environment. Proactive, thoughtful, and decisive, they stay several steps ahead—with a constant eye on the details. Based in Pittsburgh, Birgo Capital is a mission-driven company working to improve lives through real estate.

Birgo’s Values 

• Teamwork: We are collaborative, approachable, and engaged 
• Humility: We are selfless, gracious, and continuously improving 
• Rhinocerality: We are proactive, dynamic, and courageous
• Integrity: We are trustworthy, principled, and sincere
• Vision: We are forward-thinking, empathetic, and adaptable
• Excellence: We are goal-oriented, dependable, and accountable

Responsibilities

• Prioritize and manage the Executive’s calendar and inbox
• Tackle “blockers” that interrupt the Executive's schedule
• Keep the Executive’s goals on track by leading weekly and daily meetings to monitor progress
• Screen visitors, phone calls, emails, and mail
• Prepare meeting logistics, agendas, and travel
• Keep rigorous documentation for project management
• Provide support for broader organizations or board memberships (charitable, professional, civic, faith-based)
• Manage investor databases (AppFolio Investment Manager, HubSpot) and maintain organized records, including legal documents and investor interactions.
• Support investor communications by tracking engagement, responding to inquiries, and scheduling meetings.
• Coordinate with legal partners to ensure up-to-date fundraising documentation is filed and accessible.
• Develop and implement systems for more effective work
• Transcribe and distribute notes
• Plan and host events
• Adhere to deadlines and budgets by proactively delegating and executing tasks
• Handle administrative responsibilities such as submitting expense reports
• Provide administrative support to departmental or cross-functional teams as requested
• Other duties as assigned to help Birgo improve lives through real estate

Skills

• Exceptional written communication
• Excellent interpersonal skills and verbal communication
• Proficient in Google Workspace
• Resourcefulness
• Strong time management skills
• Prefers to work independently with general supervision
• Demonstrated ability to handle confidential matters with care and tact
• Project and process management skills

Work Style

• Servant hearted
• Organized
• Detail-oriented
• Geared to be proactive and prepared to be reactive
• A partner, not just a supporter
• Understand the balance between strategy and rhythm

Other Requirements

• Able to use a computer for a full workday
• Valid driver’s license and reliable personal transportation 
• Eligible for Work From Home with the expectation of attending in-person meetings at Birgo’s Pittsburgh office 1-3 days per week (Must be based in Pittsburgh, PA)

Benefits

• Medical, dental, vision, life, and pet insurance with company contribution
• Paid time off and paid holidays
• 401(k) retirement plan with employer match 
• Profit-sharing program
• Team outings and volunteer events
• Professional development reimbursement program
• Healthy lifestyle reimbursement program

More about Birgo 

Birgo Realty offers an exciting start-up environment, characterized by fast growth and an entrepreneurial spirit. We take care of our hardworking team by providing opportunities for professional growth, paying attention to holistic staff needs, and celebrating life together. Birgo Realty values diversity in our staff and seeks to enhance the diversity of our team at every opportunity.