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Recruiting Coordinator

San Francisco (USA)

Our founding team pioneered Latent Diffusion and Stable Diffusion - breakthroughs that made generative AI accessible to millions. Today, our FLUX models power creative tools, design workflows, and products across industries worldwide.

Our FLUX models are best-in-class not only for their capability, but for ease of use in developing production applications. We top public benchmarks and compete at the frontier - and in most instances we're winning.

If you're relentlessly curious and driven by high agency, we want to talk.

With a team of ~50, we move fast and punch above our weight. From our labs in Freiburg - a university town in the Black Forest - and San Francisco, we're building what comes next.

We need someone to be the operational backbone of our talent function - the person who ensures every candidate interaction is seamless, every process runs smoothly, and our hiring machinery gets better every week.

What You'll Own

You'll be the engine that keeps our recruiting efforts moving. As the first point of contact for many candidates, you'll shape their experience with BFL from first interview to offer. You'll also be the systems thinker who spots bottlenecks, builds better processes, and helps us hire efficiently as we grow.

Your responsibilities:

  • Schedule all interviews including complex multi-day onsites across European and international time zones
  • Handle candidate reimbursements and coordinate travel arrangements (domestic and international)
  • Help with in person interviews in the SF office
  • Manage clear, timely, and professional communication with candidates and hiring managers—you're the glue
  • Maintain pristine ATS data hygiene so we actually know what's happening in our pipeline
  • Define and track key recruitment metrics and KPIs—generate regular reports and ad-hoc dashboards
  • Send and manage NDAs for candidates and partners
  • Coordinate smooth onboarding handoffs between recruiting and People Ops
  • Document and continuously improve our end-to-end recruitment process
  • Identify bottlenecks and optimize efficiency in our hiring funnel—we're moving fast and need to move smarter
  • Assess and recommend tools that make hiring faster and better
  • Lean into light recruiting work as you grow into the role

You

You move fast without breaking things. You're obsessed with getting details right—the correct time zone, the properly formatted calendar invite, the email with no typos sent at exactly the right moment. You understand that in recruiting, small mistakes create big problems, and speed without accuracy is just chaos.

You thrive in fast-paced environments where priorities shift hourly and ambiguity is normal. You're the person who can juggle 15 urgent requests, keep every ball in the air, and still catch the scheduling conflict no one else noticed. You're proactive—you don't wait to be told what needs fixing.

You likely have:

  • 3+ years of experience in high-volume scheduling, preferably in recruiting or talent acquisition
  • A passion for creating exceptional candidate and hiring manager experiences
  • Excellent communication skills—especially a knack for writing friendly, informative emails that build rapport
  • Ability to excel in fast-paced environments where you're constantly responding to questions, requests, and new action items
  • Love of feedback and comfort both requesting and providing feedback to colleagues
  • Proactive problem-solving skills in ambiguous situations—you quickly generate multiple solutions to challenging problems
  • Experience acting as a strategic partner to recruiters, helping them see around corners and suggesting process improvements
  • Strong organizational skills and meticulous attention to detail
  • Comfort with data—you can spot trends and use metrics to drive decisions

Nice to have:

  • Experience at early-stage startups or high-growth tech companies
  • Familiarity with multiple ATS platforms and recruiting tools
  • Experience coordinating international hiring 
  • Genuine interest in AI and what we're building

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