International Medical Affairs & HR Coordinator

Location(s): Zug, Switzerland

 Level of position: TBD

Position type: Temporary Worker; office based with BlueFlex model*(3 days per week in office)

Reporting Line: The position reports solidly into the International VP Medical Affairs and dotted into the International VP Human Resources

 

How will your role help us transform hope into reality?

This position is set to be an operational coordinator role supporting the International Medical Affairs team (50%) and International Human Resources team (50%) reporting directly to the Head of INT Medical Affairs and dotted to the Head of INT HR. 

For both departments, the incumbent will provide support to a broad range of activities essential for the seamless execution of the International Medical Affairs and International Human Resources activities. The Coordinator has responsibilities covering meeting management, events logistical coordination, budget- PO- and contracts management, vendor management, and onboarding of new staff.  When required, the position will also provide support to the Medical Affairs departments in countries.

The successful applicant will be highly organized with good project management skills, strong attention to detail and will possess an understanding of field medical operations, HR processes, event planning, finance operations and budget tracking.

 

What will you do?

Responsibilities of this position involve the day-to-day support of International Medical Affairs and International Human Resources activities in collaboration with a dynamic cross-functional team across multiple countries.

 

• Provide administrative support to the VP International Medical Affairs & Human Resources
• Coordinate/Organize internal meetings for the respective departments (virtual and F2F)
• Coordinate the raising and tracking of purchase orders and associated engagement agreements
• Working closely with Accounts Payable to manage invoicing receipt and reconciliation
• Single point of contact for the coordination of the uploading and review of medical materials according to system workflows
• Working with the preferred vendor, manage ordering, inventory, distribution, and retrieval of Regional and Local Medical field materials
• With input from relevant internal stakeholders, project manage internal (e.g. department offsite) and external (e.g. advisory board) meetings as well as provide support to key medical country activities after internal agreement
• In partnership with the INT and global HR team support onboarding and offboarding activities for new joiners and employees, and working closely with onboarding manager, to develop and track onboarding plans for new employees, as well as assist with required system access
• Oversees and executes on regular HR operations tasks to drive operational excellence, such as process documentation, budget and head count preparation and organizational charts
• Drive and support in HR projects, such as monthly HR Open Doors concept or internal INT HR homepage 

 

What minimum qualifications do we require?

• Bachelor’s degree or Diploma in business and/or science with 3-5 years of related experience within the pharmaceutical industry.
• Experience in field medical operations, event planning, finance operations and budget tracking
• High level of proficiency with Microsoft Word, Excel, Outlook, Teams and Powerpoint
• Experience in vendor engagement and oversight required
• Familiarity with the role of country affiliates

 

What additional qualifications will make you a stronger candidate?

• Strong interpersonal, presentation and communication skills and demonstrated ability to work collaboratively in a dynamic, team-oriented environment
• Creative problem-solving skills
• Positive, solutions-oriented mindset
• Demonstrated self-starter and team player with strong interpersonal skills
• Adept, nimble, energetic and comfortable in a fast-paced, dynamic and collaborative environment
• Capable of taking a hands-on approach and willing to “roll up one’s sleeves.”
• Motivated self-starter who will thrive in a fast-paced company environment.
• Creative problem solver with excellent communication.
• Strong interpersonal and organizational skills are needed, with a high degree of attention to detail. Ability to interact well with individuals at all team levels.
• Knowledge of country regulations and knowledge of relevant global regulatory requirements, a plus.
• Commitment to our Core Values: Patients First, Thoughtfulness, Urgency, Trust, Optimism

 

Why Blueprint? 

At Blueprint Medicines, we achieve impactful results because of our global crew of compassionate innovators – the Blue Crew. Through authentic relationships and our collective entrepreneurial spirit and action, we are each empowered to take ownership and execute with strategic prioritization. We put trust in our people to break through norms and conventions using their individual strengths and insights, which drives our success.

This is the place where the extraordinary becomes reality, and you could be part of it.

Patients are waiting. Are you ready to make the leap?

Blueprint Medicines is a global, fully integrated biopharmaceutical company that invents life-changing medicines. We seek to alleviate human suffering by solving important medical problems in two core focus areas: allergy/inflammation and oncology/hematology. Our approach begins by targeting the root causes of disease, using deep scientific knowledge in our core focus areas and drug discovery expertise across multiple therapeutic modalities. We have a proven track record of success with two approved medicines, including bringing our medicine to patients with systemic mastocytosis (SM) in the U.S. and Europe. Leveraging our established research, development, and commercial capability and infrastructure, we now aim to significantly scale our impact by advancing a broad pipeline of programs ranging from early science to advanced clinical trials in mast cell diseases including SM and chronic urticaria, breast cancer and other solid tumors.

*Blueflex is our operating model which optimizes culture, productivity, & flexibility by maximizing the critical strengths of in-person work with the benefits of added flexibility.  Blueflex allows for mix of in-office and remote work, enables flexibility to meet individual and business needs and makes effective use of our facilities and resources.  It is a culture enhancer.

#LI-Hybrid 

#LI-NJ1