Special Events Lead

About Bluestaq
At Bluestaq, we build secure data platforms that matter for space missions, national defense, healthcare systems, and commercial innovation. Founded in 2018, we've become a leader in enterprise software and secure data management by staying focused on what counts: modern architecture, operational excellence, and mission impact.

We're engineers, problem-solvers, and builders who take the mission seriously, but not ourselves. We automate the repeatable, question the status quo, and design systems that are as reliable as they are scalable. Whether we're supporting space, defense systems, or healthcare advancements, we build with the same principles: cloud-native solutions, security by design, and relentless simplicity.

Our name? "Blue" (military shorthand for the good guys) and "staq" (as in software stack). It's who we are, mission-aligned technologists building platforms that protect the world’s most valuable data.

Recognized Excellence We've earned national recognition as one of Inc. Magazine's Fastest-Growing Private Companies and consistently rank among Colorado's Best Workplaces. But what we're most proud of? The systems we build, the teams we develop, and the mission outcomes we enable.

About the Role 

Bluestaq is seeking a Special Events Lead to own the full event portfolio — from national defense conference presence and a 500-person annual company event to the Day 1 experience every new hire walks into. This is a high-ownership, high-visibility role that requires equal parts creative vision and operational precision. 

Why This Role Matters 

The Special Events Lead defines how Bluestaq shows up — externally to the defense and space community, and internally to every person who joins the company. Your events are not backdrops; they are brand statements, culture signals, and mission moments. The booths you build at Space Symposium, the experience you create on a new hire's first morning, the annual event that reminds 500 people why they chose Bluestaq — each one carries the company's reputation. The work you do at this level is felt by customers, partners, recruits, and teammates long after the event ends. 

Key Responsibilities 

• Event Planning and Execution: Lead the planning, coordination, and execution of all company events, including conference and symposium booths, large-scale annual parties, and multi-day conferences. 
• Creative Concept Development: Develop innovative event concepts, themes, and experiences that align with Bluestaq's brand and objectives. 
• Vendor and Venue Management: Source, negotiate, and manage relationships with vendors, suppliers, and venues to ensure quality services and cost-effectiveness. 
• Budget Management: Create and manage event budgets, tracking expenses to ensure events are delivered within financial parameters. 
• Logistics Coordination: Oversee all logistical aspects of events, including scheduling, catering, transportation, accommodations, equipment rental, and on-site setup. 
• On-Site Event Management: Provide hands-on leadership during events to ensure smooth operations, including troubleshooting and resolving any issues that arise. 
• Stakeholder Engagement: Collaborate with internal teams and stakeholders to understand event goals, gather requirements, and provide regular updates. 
• Compliance and Safety: Ensure all events comply with local regulations, safety standards, and company policies. 
• Post-Event Evaluation: Conduct post-event analyses to assess success, gather feedback, and identify areas for improvement. 
• Timeline Management: Develop and maintain detailed event timelines and project plans to ensure all deadlines are met. 
• Team Coordination: Coordinate cross-functional teams involved in event execution, providing clear direction and fostering collaboration.  

Required Qualifications 

• Creativity and Innovation: Proven ability to design unique and engaging event experiences that captivate audiences. 
• Organizational Skills: Exceptional ability to manage multiple events simultaneously with strong attention to detail. 
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with all levels of the organization. 
• Problem-Solving: Proactive and adept at identifying challenges and implementing effective solutions under pressure. 
• Interpersonal Skills: Strong relationship-building skills with vendors, partners, clients, and internal teams. 
• Budgeting Expertise: Demonstrated experience in creating and managing event budgets and negotiating contracts. 
• Technical Proficiency: Proficiency in project management tools and Microsoft Office Suite. 
• Flexibility and Adaptability: Ability to adapt to changing circumstances and work flexible hours, including evenings and weekends as needed. 
• Detail-Oriented: Meticulous in planning and executing events to ensure a flawless attendee experience. 
• Calm Under Pressure: Thrives in high-stress situations, remains composed when unexpected challenges arise, and quickly problem-solves while maintaining a positive attitude. 
• Exceptional Time Management: Expert at balancing multiple deadlines, prioritizing tasks, and ensuring no detail is overlooked in the planning process. 
• People-Oriented: Skilled in customer service, approachable, and anticipates the needs of guests, vendors, and team members to ensure a seamless experience for all. 
• Tech-Savvy: Proficient in event management software, virtual platforms, and the latest event technologies, with the ability to use project management tools to track timelines and tasks. 
• Adaptable: Flexible and quick to pivot when last-minute changes occur, without losing focus on the big picture or getting bogged down in minor details. 
• Visionary Storyteller: Able to craft a compelling narrative through event design and execution, ensuring a cohesive and engaging experience from start to finish. 
• Attention to Branding: Ensures that every event aligns with the company's brand and mission, integrating the organization’s values into every aspect of the event 
• Team Player: Collaborative mindset with the ability to lead cross-functional teams effectively. 
• Travel Requirement: Willingness to travel as needed for event planning and execution. 

Required Experience and Education:   

• Minimum of 5 years of experience in event planning and coordination, particularly with large-scale events involving hundreds of attendees. 

Additional Physical Requirements: 

• Must be able to lift and carry up to 50 pounds — event setup and teardown require it. 
• Must be able to stand, walk, and remain on-site for extended periods during event execution. 
• Must be able to access and navigate all organizational facilities, including venue spaces that may require stairs, outdoor areas, or non-standard environments. 
• Occasional travel required, including transport of event materials and equipment. 

Join the Mission
Ready to build technology that matters? Join us to tackle mission-critical challenges, engineer secure data ecosystems, and push the boundaries of what's possible in space, defense, healthcare, and beyond. Let's make extraordinary possible—together.

Clearance Requirement: This position may require the ability to obtain a TS/SCI Clearance. To be eligible for a security clearance, U.S. citizenship is required, and an employee must agree to participate in a background screen and credit check. Eligibility for a TS/SCI Clearance will be assessed as part of the onboarding process or based on programmatic needs.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Bluestaq is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other status protected by state or local law.

Bluestaq will make reasonable accommodations for qualified individuals with known disabilities and employees whose work requirements interfere with a religious belief unless doing so would result in an undue hardship to Bluestaq or a direct threat. Employees needing such accommodation are instructed to contact Human Resources immediately at contact.us@bluestaq.com.

Date the Position Closes: Applications will be accepted for 60 days beyond the posting date, or until the position is filled, whichever comes first.