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NE Region Administrative Assistant

Norwood, MA

Position Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Senior Vice President (SVP) of the New England (NE) Region and the SVP’s leadership team. This role will provide a wide range of administrative and operational support, contributing to the efficiency of the team and enhancing the experience of employees and candidates. The ideal candidate will be proactive, adaptable, and able to handle multiple tasks in a fast-paced environment.

Core Responsibilities:

  • Provide administrative support to the SVP of the NE Region and the SVP’s leadership team, managing a variety of tasks to ensure smooth operations.
  • Coordinate and schedule meetings for the NE Senior Leadership Team, including preparing meeting materials, taking meeting notes, and distributing them promptly.
  • Assist in the BOND Edge program administrative needs in coordinating rotations.
  • Assist leadership with preparing and submitting requisition requests for new hires, ensuring timely processing and approval.
  • Schedule and manage interviews for potential candidates, acting as the main point of contact for all candidates throughout the hiring process.
  • Collaborate with Corporate HR and hiring managers to coordinate the new hire onboarding process, including coordinating with the new employee logistics and the day-one schedule.
  • Proactively follow up with new hires to solicit feedback on their needs, such as training, equipment, or other support to ensure a positive onboarding experience.
  • Coordinate employee communications and morale-boosting events in partnership with the BCU marketing team, fostering a positive and engaging work environment.
  • Manage the NE BCU cooperative (coop) placement process, ensuring a high-quality experience for coop students by conducting periodic check-ins with teams and students.
  • Perform additional administrative tasks as needed to support the needs of the team and leadership.

 Qualifications:

  • A Bachelor's degree in a related field such as Business Administration with a concentration in Human Resources or equivalent work experience
  • Proven experience in an administrative role, preferably in a corporate or regional setting.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Ability to maintain a high level of confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong attention to detail and problem-solving skills.
  • Ability to work collaboratively with cross-functional teams and interact with employees at all levels of the organization.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must regularly lift or move objects up to 10 pounds and may lift or move objects up to 25 pounds.

Equal Employment Opportunity Policy

BOND has a culture of and is committed to treating its employees with dignity and respect and maintaining a work environment that lives by its core values: Integrity, Commitment, Teamwork, Innovation, and Excellence.

BOND is an equal opportunity employer and abides by the requirements of the Americans with Disabilities Act (ADA) and we are committed to accommodating those with disabilities. We prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex/gender, national origin, age, disability, ancestry, veteran status or military obligations, sexual orientation, reproductive health decision making, genetic information, protective hairstyles, domestic violence experience or any other characteristic protected by federal, state or local laws. 

If you need assistance or accommodation due to a disability, you may contact us at humanresources@bondbrothers.com or at 617-384-6400.

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